Checklist Temporary Help Agency Screening

Company Letterhead

{{company_name}}

{{company_address}}

Phone: {{phone}}

Email: {{email}}

Website: {{website}}

Date & Reference

Date: {{date}}

Reference: {{reference_number}}

Agency Information

Agency Name: {{agency_name}}

Contact Person: {{agency_contact_person}}

Contact Email: {{agency_contact_email}}

Contact Phone: {{agency_contact_phone}}

Agency Address: {{agency_address}}

Website: {{agency_website}}

Legal & Compliance Check

1. Business Registration Verification:

- Is the agency legally registered in {{country}}? (Yes/No)

- Registration Number: {{agency_registration_number}}

- Date of Establishment: {{agency_establishment_date}}

2. Labour Law Compliance:

- Does the agency adhere to national labour laws (e.g., Basic Conditions of Employment Act, Labour Relations Act)? (Yes/No)

- Proof of compliance (e.g., certificates, policies): {{compliance_proof_details}}

3. Tax Compliance:

- Is the agency tax compliant? (Yes/No)

- Tax Clearance Certificate provided? (Yes/No)

4. Sector-Specific Licensing/Accreditation (if applicable):

- Does the agency hold necessary licenses/accreditations for specialized roles? (Yes/No)

- Details: {{licensing_details}}

Financial Stability

1. Financial References:

- Provide bank references or financial statements. (Received/Pending/Not Applicable)

2. Insurance Coverage:

- Does the agency have adequate Public Liability and Professional Indemnity insurance? (Yes/No)

- Policy Numbers and Limits: {{insurance_policy_details}}

- Expiry Dates: {{insurance_expiry_dates}}

Service Quality & Experience

1. Industry Experience:

- How many years has the agency been operating in the temporary staffing industry? {{years_in_operation}}

- Specialization areas (if any): {{specialization_areas}}

2. Client References:

- Provide {{number_of_references}} client references. (Received/Pending/Not Applicable)

- Feedback from references: (Satisfactory/Unsatisfactory - summarise {{feedback_summary}})

3. Candidate Sourcing & Vetting Process:

- Describe the agency's process for sourcing, screening, and vetting candidates. {{sourcing_process_description}}

- Background checks conducted (e.g., criminal, educational, employment history): {{background_check_details}}

4. Performance Metrics & Guarantees:

- Does the agency offer performance guarantees for placements? (Yes/No)

- Details of any service level agreements or guarantees: {{guarantee_details}}

Cost & Contractual Terms

1. Fee Structure:

- Clearly outline the agency's fee structure (e.g., hourly rates, placement fees, conversion fees). {{fee_structure_details}}

2. Payment Terms:

- Standard payment terms (e.g., {{payment_days}} days).

3. Contractual Agreement:

- Review the proposed contract for clauses on termination, notice periods, exclusivity, and dispute resolution. (Reviewed/Pending Review)

- Key contractual points of concern/negotiation: {{contract_concerns}}

Final Assessment & Recommendation

Overall Rating (e.g., Excellent, Good, Fair, Poor): {{overall_rating}}

Strengths of the agency: {{agency_strengths}}

Weaknesses/Areas for concern: {{agency_weaknesses}}

Recommendation: (Proceed with engagement/Further due diligence required/Do not engage)

Reason for recommendation: {{recommendation_reason}}

Signature Block

Prepared By:

{{preparer_name}}

{{preparer_title}}

Date: {{signature_date}}

Approved By:

{{approver_name}}

{{approver_title}}

Date: {{approval_date}}