Checklist Harassement Investigation

{{company_name}}

{{company_address}}

Phone: {{phone}} | Email: {{email}} | Web: {{website}}

Checklist Harassement Investigation

Checklist Harassement Investigation

1. Initial Complaint Assessment

Date of complaint: {{date_of_complaint}}

Complainant Name: {{complainant_name}}

Respondent Name(s): {{respondent_name}}

Nature of Allegation: {{nature_of_allegation}}

Date(s) of alleged incident(s): {{date_of_incidents}}

Witnesses identified by complainant (if any): {{complainant_witnesses}}

Has a formal complaint form been completed? (Yes/No): {{formal_complaint_form_completed}}

2. Appointing an Investigator

Investigator Name(s): {{investigator_names}}

Date appointed: {{date_investigator_appointed}}

Confirm investigator(s) are impartial and have no conflict of interest (Yes/No): {{investigator_impartial}}

Outline the scope of the investigation to the investigator(s): {{scope_of_investigation}}

3. Interview Planning and Execution

Develop a list of questions for the complainant: {{complainant_questions}}

Develop a list of questions for the respondent: {{respondent_questions}}

Develop a list of questions for witnesses: {{witness_questions}}

Schedule interview with complainant: {{complainant_interview_date}}

Schedule interview with respondent: {{respondent_interview_date}}

Schedule interviews with witnesses: {{witness_interview_dates}}

Ensure all parties are informed of their right to have a support person present (where applicable): {{support_person_info}}

Confirm confidentiality expectations with all interviewees: {{confidentiality_confirmation}}

4. Evidence Collection

List of documents to be collected (e.g., emails, messages, policies, performance reviews): {{documents_to_collect}}

Date documents collected: {{date_documents_collected}}

Secure relevant electronic evidence (e.g., CCTV footage, digital communications): {{electronic_evidence}}

Date electronic evidence secured: {{date_electronic_evidence_secured}}

Any physical evidence (e.g., notes, gifts): {{physical_evidence}}

5. Analysis and Findings

Review all gathered evidence and interview notes: {{review_evidence_notes}}

Identify any discrepancies or inconsistencies: {{discrepancies_identified}}

Assess the credibility of all parties and witnesses: {{credibility_assessment}}

Formulate preliminary findings: {{preliminary_findings}}

Determine if harassment occurred based on company policy and legal definitions (Yes/No): {{harassment_occurred}}

6. Report Writing

Date investigation report initiated: {{report_initiation_date}}

Key elements to include in the report: Executive Summary, Background, Methodology, Findings of Fact, Conclusion, Recommendations.

Draft preliminary report: {{preliminary_report_date}}

Review by legal counsel or senior HR (if applicable): {{legal_review_date}}

Finalize investigation report: {{final_report_date}}

7. Decision and Actions

Date of decision: {{decision_date}}

Decision made (e.g., substantiated, unsubstantiated, inconclusive): {{decision_made}}

Recommended disciplinary action (if applicable): {{disciplinary_action}}

Recommended remedial actions (e.g., training, policy review): {{remedial_actions}}

Date disciplinary/remedial actions communicated to respondent: {{actions_communicated_respondent}}

Date outcome communicated to complainant: {{outcome_communicated_complainant}}

8. Follow-Up and Documentation

Schedule follow-up with complainant (if appropriate): {{complainant_follow_up_date}}

Schedule follow-up with respondent (if appropriate): {{respondent_follow_up_date}}

Ensure all documentation is securely filed in accordance with data protection policies: {{documentation_filed_date}}

Verify completion of all recommended actions: {{actions_completion_verified}}

Signature

___________________________

Investigator Name: {{investigator_signature_name}}

Date: {{signature_date}}

___________________________

HR Manager Name: {{hr_manager_signature_name}}

Date: {{hr_signature_date}}