Letter to Sexual Harassment Complainant

{{company_name}} {{company_address}} Tel: {{phone}} Email: {{email}} Website: {{website}}

Date:

{{date}}

Private and Confidential

{{complainant_name}}

{{complainant_address}}

Subject: Acknowledgment of Sexual Harassment Complaint

Dear {{complainant_name}},

1. Receipt of Complaint

This letter serves to formally acknowledge receipt of your complaint regarding alleged sexual harassment, submitted on {{date_of_complaint}}.

We take all allegations of sexual harassment very seriously and are committed to providing a safe and respectful working environment for all our employees. Your well-being and privacy are of utmost importance to us.

2. Company Policy on Sexual Harassment

Please be advised that {{company_name}} has a strict zero-tolerance policy against sexual harassment. Our policy, which is accessible via {{link_to_policy_document}} or from the HR department, outlines the definition of sexual harassment, the reporting procedure, and the disciplinary actions that may be taken against perpetrators.

3. Investigation Process

In accordance with our policy, we will initiate a thorough and impartial investigation into your complaint immediately. The investigation will be conducted by {{investigating_officer_name/department}}, who will maintain strict confidentiality to the extent possible while ensuring a fair and comprehensive process.

You may be contacted by the investigating officer for further details or clarification regarding your complaint. You have the right to be accompanied by a colleague or union representative during any interviews related to this investigation.

4. Protection Against Retaliation

We assure you that you will not suffer any form of retaliation or adverse employment action as a result of making this complaint. Any form of retaliation is strictly prohibited and will be subject to disciplinary action.

Should you experience or witness any retaliatory behaviour, please report it immediately to {{HR_contact_for_retaliation_reports}}.

5. Support and Resources

We understand that this can be a difficult time. Please be aware that support is available to you through our Employee Assistance Program (EAP) at {{EAP_contact_details}}. All consultations are confidential.

6. Next Steps and Timeline

We aim to conclude the investigation within {{number}} working days of the date of this letter. You will be kept informed of the progress and outcome of the investigation.

Upon conclusion of the investigation, appropriate action will be taken based on the findings.

7. Contact Information

Should you have any questions or require further information during this process, please do not hesitate to contact {{HR_contact_person}} at {{HR_contact_number}} or {{HR_contact_email}}.

Sincerely,

{{HR_Manager_Name}}

HR Manager

{{company_name}}