Pasted text (10)(6)

Company Letterhead

{{company_name}}

{{company_address}}

Phone: {{phone}}

Email: {{email}}

Website: {{website}}

FORMAL WRITTEN WARNING

Date: {{date}}

Employee Name: {{employee_name}}

Employee ID: {{employee_id}}

Department: {{department}}

Position: {{position}}

SUBJECT: FORMAL WRITTEN WARNING FOR MISCONDUCT/PERFORMANCE

Dear {{employee_name}},

This letter serves as a formal written warning regarding your conduct/performance. This warning is being issued following an investigation/review of the incident(s) described below, which occurred on or about {{incident_date(s)}}.

DETAILS OF MISCONDUCT/PERFORMANCE ISSUE

Clearly describe the specific incident(s) or performance shortcomings. Include dates, times, locations, and any relevant details.

Example: On {{date}}, at approximately {{time}}, you were observed {{description_of_misconduct}} in violation of {{company_policy_name}}/your job responsibilities. (e.g., unauthorized absence, late for work without notification, failure to meet sales targets, inappropriate use of company resources).

RELEVANT COMPANY POLICY/PROCEDURE

State the specific company policy or procedure that has been violated. Refer to the relevant section of the employee handbook or company policy document.

Example: This conduct is in direct violation of the company's '{{policy_name}}' policy, Section {{section_number}}, which states '{{relevant_policy_excerpt}}'.

EXPECTED IMPROVEMENT AND CORRECTIVE ACTION

Outline the specific improvements expected from the employee and the actions they need to take to rectify the situation.

You are required to immediately cease the aforementioned conduct/improve your performance in the following areas: {{expected_improvements_bullet_points}}.

You are expected to demonstrate sustained improvement within a probationary period of {{number}} days/weeks, commencing {{start_date}}.

CONSEQUENCES OF FURTHER MISCONDUCT/FAILURE TO IMPROVE

Clearly state the potential consequences if the misconduct continues or if suitable improvement is not shown within the stipulated period.

Please be advised that any further recurrence of similar misconduct/failure to meet the required performance standards within the next {{duration_of_warning_validity}} will result in further disciplinary action, up to and including final written warning, suspension without pay, or termination of employment, in accordance with company policy and labour legislation.

EMPLOYEE ACKNOWLEDGEMENT AND RIGHT TO REPLY

I acknowledge receipt of this formal written warning and understand its contents. I also understand that I have the right to provide a written response to the allegations contained herein within {{number_of_days}} working days of receiving this warning. My signature below does not necessarily imply agreement with the allegations but confirms receipt of this document.

Employee Signature: _________________________ Date: _________________________

Print Name: _________________________

MANAGEMENT ACKNOWLEDGEMENT

Issued by: _________________________ Date: _________________________

Print Name: {{manager_name}}

Position: {{manager_position}}

Witnessed by: _________________________ Date: _________________________

Print Name: {{witness_name}}

Position: {{witness_position}}

SIGNATURE BLOCK

For and on behalf of {{company_name}}

_____________________________

Authorized Signatory: {{authorised_signatory_name}}

Title: {{authorised_signatory_title}}