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{{company_name}}

{{company_address}}

Phone: {{phone}} | Email: {{email}} | Web: {{website}}

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Pasted text (21)

{{company_name}}

{{company_address}}

Phone: {{phone}}

Email: {{email}}

Website: {{website}}

EMPLOYEE WARNING LETTER

**Date:** {{date}}

**Employee Name:** {{employee_name}}

**Employee ID:** {{employee_id}}

**Job Title:** {{job_title}}

**Department:** {{department}}

SUBJECT: FORMAL WARNING REGARDING CONDUCT/PERFORMANCE

This letter serves as a formal written warning regarding your conduct/performance. This warning is issued in accordance with our company policies and procedures.

**Nature of Misconduct/Performance Issue:**

On or about {{date_of_incident}}, you {{description_of_incident_or_performance_issue_be_specific_with_dates_times_and_locations}}. This constitutes a violation of our company policy regarding {{relevant_policy_name_or_section}} (or falls below the expected performance standards for your role).

IMPACT OF MISCONDUCT/PERFORMANCE ISSUE

Your actions/performance have had the following impact: {{describe_impact_e_g_on_team_productivity_client_relations_safety_etc}}.

This behaviour/performance is unacceptable and falls short of the expectations for your role and our company’s standards for employees.

PREVIOUS DISCUSSIONS/WARNINGS (IF APPLICABLE)

You were previously counselled/warned about similar issues on {{date_of_previous_discussion_or_warning}}.

(If no previous discussions, delete this section or state 'No previous formal warnings have been issued regarding this specific matter, however, general performance expectations have been set on {{date_of_general_expectations_setting}}.')

EXPECTATIONS AND REQUIRED IMPROVEMENT

You are expected to immediately cease {{unacceptable_behaviour_or_action}} and demonstrate improvement in {{area_of_performance_e_g_adherence_to_deadlines_quality_of_work_professionalism}}. Specifically, you must {{specific_actions_employee_must_take_to_improve_e_g_complete_training_meet_specific_targets_follow_procedure_x}}.

We expect to see sustained and demonstrable improvement within {{number}} days/weeks, by {{date_of_review}}.

CONSEQUENCES OF FAILURE TO IMPROVE

Failure to meet the expectations outlined above, or any future breach of company policy or performance standards, may result in further disciplinary action, up to and including termination of employment.

Your employment remains at-will (if applicable in jurisdiction) and this warning does not alter that status.

SUPPORT AND RESOURCES

We are committed to supporting our employees. If you require any assistance, please speak to your manager or Human Resources. Resources available include: {{list_any_relevant_resources_e_g_training_mentorship_EAP}}.

ACKNOWLEDGMENT

Please sign below to acknowledge that you have received and understood this warning letter and the expectations outlined herein. Your signature does not necessarily indicate agreement with the content, but rather acknowledgement of receipt.

I, {{employee_name}}, acknowledge receipt and understanding of this warning letter dated {{date}}.

Employee Signature: _________________________ Date: _________________________

Supervisor Signature: _________________________ Date: _________________________

HR Representative Signature: __________________ Date: _________________________