Request for Authorization to Substitute Product

{{company_name}}

{{company_address}}

Phone: {{phone}} | Email: {{email}} | Web: {{website}}

Request for Authorization to Substitute Product

Request for Authorization to Substitute Product

{{company_name}} {{company_address}} Phone: {{phone}} Email: {{email}} Website: {{website}}

DATE: {{date}}

TO: {{approving_manager_name}}

{{approving_manager_title}}

FROM: {{employee_name}}

{{employee_title}}

Department: {{department}}

SUBJECT: Request for Authorization to Substitute Product – Project {{project_name}}

1. Original Product/Service Details

Product/Service Name: {{original_product_name}}

Manufacturer/Provider: {{original_manufacturer}}

Model/Part Number (if applicable): {{original_model_number}}

Reason for original selection (brief): {{reason_original_selection}}

2. Reason for Substitution Request

Please provide a detailed explanation for the need to substitute the original product/service. (e.g., unavailability, cost savings, performance improvement, compliance issues):

{{detailed_reason_for_substitution}}

3. Proposed Substitute Product/Service Details

Product/Service Name: {{proposed_product_name}}

Manufacturer/Provider: {{proposed_manufacturer}}

Model/Part Number (if applicable): {{proposed_model_number}}

Key Features/Specifications: {{proposed_product_features}}

Cost (if different): {{currency}}{{proposed_product_cost}} (Original Cost: {{currency}}{{original_product_cost}})

4. Impact Assessment of Substitution

Please detail the potential impact of this substitution on the project, budget, timeline, and quality:

Project Impact: {{project_impact}}

Budget Impact: {{budget_impact}}

Timeline Impact: {{timeline_impact}}

Quality/Performance Impact: {{quality_performance_impact}}

Other relevant impacts: {{other_impacts}}

5. Supporting Documentation

Attached hereto are the following supporting documents (e.g., product specifications, vendor quotes, comparative analysis):

{{list_of_supporting_documents}}

6. Authorization

I hereby request your authorization to proceed with the proposed product substitution as detailed above. I understand that any unauthorized deviation from the approved project plan may result in disciplinary action.

Employee Signature: _________________________ Date: _______________

Printed Name: {{employee_name}}

FOR MANAGEMENT USE ONLY:

Approval: [ ] Approved [ ] Denied

Comments/Conditions: {{management_comments}}

_________________________

Approving Manager Signature

{{approving_manager_name}}

{{approving_manager_title}}

Date: _______________