Document Control
| Field | Value |
|---|---|
| Document Title | HR Onboarding SOP |
| Document Owner | Human Resources |
| Version | 1.0 |
| Effective Date | {{effective_date}} |
| Review Cycle | Annual |
| Classification | Internal Use |
Purpose & Scope
Provide a consistent, high-quality onboarding experience that ramps new hires to productivity and engagement within 90 days.
Procedure
| Step | Owner | Action | SLA |
|---|---|---|---|
| 1 | Talent Acquisition | Issue signed contract and onboarding pack | On offer acceptance |
| 2 | IT | Provision laptop, accounts, MFA, MDM | 5 days before start |
| 3 | Manager | Send welcome note, calendar invites, week-one plan | 3 days before start |
| 4 | HR | Run Day-1 orientation (policies, benefits, payroll, tools) | Day 1 |
| 5 | Manager | 30/60/90-day objectives set | Day 5 |
| 6 | L&D | Mandatory compliance training assigned | Week 1 |
| 7 | Buddy | Weekly check-in scheduled for 8 weeks | Week 1 |
| 8 | HR | 30-day onboarding survey | Day 30 |
| 9 | Manager + HR | 90-day onboarding review | Day 90 |
Checklist
Roles & Responsibilities
| Role | Responsibility |
|---|---|
| Employee | Comply with the policy and complete required forms accurately. |
| Line Manager | Review, approve and document decisions in line with this policy. |
| HR Business Partner | Provide guidance, monitor adherence and maintain records. |
| Department Head | Ensure department-level compliance and resourcing. |
Review Workflow
| Stage | Owner | SLA |
|---|---|---|
| Submission | Employee | Day 0 |
| Manager Review | Line Manager | 2 business days |
| HR Review | HR Business Partner | 3 business days |
| Final Decision | Department Head | 5 business days |
| Communication | HR | Within 1 business day of decision |
Notes
Use this space to capture additional context, attachments referenced, or any deviations from standard process. All notes form part of the official record.
Confidentiality & Data Protection
All personal data captured under this document is processed in accordance with {{company_name}}'s Data Protection & Privacy Policy and applicable data-protection legislation (including GDPR/UK GDPR where relevant). Records are retained for {{retention_period}} and accessed only on a need-to-know basis.
Signatures
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