Complaint Letter

Company Letterhead

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{{company_address}}

Phone: {{phone}}

Email: {{email}}

Website: {{website}}

Date

{{date}}

Recipient Information

{{recipient_name}}

{{recipient_title}}

{{recipient_department}}

{{recipient_address}}

Subject

Subject: Formal Complaint Regarding {{subject_of_complaint}}

Introduction

Dear {{recipient_name}},

This letter serves as a formal complaint regarding an issue that occurred on or around {{date_of_incident}} involving {{name_of_involved_party_if_applicable}}.

Detailed Account of the Incident

I am writing to detail the incident that took place on {{date_of_incident}} at approximately {{time_of_incident}} in {{location_of_incident}}. The events unfolded as follows:

{{detailed_description_of_incident}}

{{any_witnesses_or_other_parties_involved_with_their_names_and_roles_if_known}}

Impact of the Incident

The incident has had the following impact on me/my work/the team:

{{description_of_impact_e_g_emotional_physical_professional}}

Previous Attempts at Resolution (if any)

Prior to this formal complaint, I have taken the following steps to address this issue:

{{description_of_previous_actions_taken_and_outcomes}}

Desired Resolution

To resolve this matter, I request the following action(s) be taken:

{{specific_actions_requested_e_g_investigation_training_mediation_disciplinary_action}}

Supporting Documentation

Attached to this letter are copies of any supporting documents, including, but not limited to:

{{list_of_attached_documents_e_g_emails_messages_photos_medical_reports}}

Conclusion

I expect a timely response to this complaint and a thorough investigation into the matter. I am available to meet and discuss this further at your earliest convenience.

Thank you for your attention to this serious matter.

Signature

Sincerely,

{{employee_signature}}

{{employee_name}}

{{employee_id_number}}

{{employee_contact_number}}

{{employee_email_address}}

{{employee_department}}