Notice of Dispatch

Company Letterhead

{{company_name}}

{{company_address}}

Phone: {{phone}}

Email: {{email}}

Website: {{website}}

Date

{{date}}

Employee Details

{{employee_name}}

{{employee_address}}

{{employee_ID}}

Subject: Notice of Dispatch/Secondment

Dear {{employee_name}},

Introduction

This letter serves as a formal notification regarding your dispatch/secondment from your current role at {{company_name}} to {{dispatch_location}}/{{project_name}} (the “Assignment”). This assignment is effective from {{start_date}} and is expected to conclude on or about {{end_date}}.

Purpose and Role

During this assignment, you will be reporting to {{reporting_manager_name}} and your primary responsibilities will include: {{list_of_responsibilities}}. The purpose of this dispatch/secondment is to {{reason_for_dispatch}}.

Terms and Conditions of Dispatch/Secondment

All existing terms and conditions of your employment contract with {{company_name}} remain in full force and effect, except as expressly modified by this notice. Specific details pertinent to your dispatch/secondment are outlined below:

- **Duration:** The assignment is for a period of {{duration_in_months}} months, from {{start_date}} to {{end_date}}.

- **Location:** You will be based at {{dispatch_location}}.

- **Accommodation:** {{accommodation_details_if_applicable}}

- **Travel:** Travel arrangements to and from the dispatch location will be facilitated by the company. Details regarding flights, transfers, and any relocation allowance will be communicated by {{HR_contact_person}}.

- **Expenses:** All reasonable and pre-approved work-related expenses incurred during your dispatch will be reimbursed in accordance with the company’s expense policy. Please refer to the {{expense_policy_document}} for guidelines.

- **Remuneration:** Your current remuneration package will remain unchanged. Any specific allowances for the dispatch/secondment will be detailed in a separate annexure, if applicable.

- **Review:** Your performance during this assignment will be reviewed by {{reporting_manager_name}} in conjunction with your Line Manager at {{company_name}}.

Support and Contact

During your assignment, you will have the support of {{HR_contact_person}} from Human Resources, who can be reached at {{HR_contact_email}} or {{HR_contact_phone_number}} for any queries or concerns.

Acceptance

Please confirm your understanding and acceptance of the terms and conditions of this dispatch/secondment by signing and returning a copy of this letter to Human Resources by {{response_due_date}}.

Conclusion

We believe this assignment will provide valuable experience and contribute significantly to your professional development and the success of the project. We wish you every success in this new venture.

Signature Block

Sincerely,

________________________

{{HR_Manager_Name}}

HR Manager

{{company_name}}

________________________

Employee Name: {{employee_name}}

Signature: ________________________

Date: ________________________