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Company Letterhead

{{company_name}}

{{company_address}}

Phone: {{company_phone}}

Email: {{company_email}}

Website: {{company_website}}

Date and Employee Information

Date: {{date}}

Employee Name: {{employee_name}}

Employee Address: {{employee_address}}

Employee ID: {{employee_id}}

Position: {{employee_position}}

Department: {{employee_department}}

Subject: Formal Warning for [Specific Misconduct/Performance Issue]

This letter serves as a formal written warning regarding your [misconduct/performance issue] on {{date_of_incident}}.

Details of Incident or Performance Issue

On {{date_of_incident}} at approximately {{time_of_incident}}, you were involved in/observed to be [describe the incident or performance issue in detail, providing specific examples and dates]. This incident relates to a violation of company policy [cite specific policy, if applicable, e.g., 'Company Policy on Code of Conduct, Section X'] or falls below the expected performance standards for your role as outlined in your job description and performance reviews.

Specifically, the following occurred: {{detailed_description_of_incident}}

This action/performance issue has had the following impact on the company/team: {{impact_of_incident}}

Previous Discussions and Warnings (if any)

Please note that this is not the first instance of concern regarding your [misconduct/performance issue]. You were previously verbally counselled on {{date_of_previous_discussion}} by {{manager_name}} regarding a similar issue. (If applicable, describe previous discussions and outcomes. If this is a first warning, delete this paragraph.)

Company Expectations and Required Improvement

The company expects all employees to adhere to the highest standards of professionalism and performance. Specifically, we expect you to: {{description_of_expected_behaviour_or_performance_improvement}}

You are required to demonstrate immediate and sustained improvement in your adherence to company policies and performance expectations. Failure to do so will result in further disciplinary action, up to and including termination of employment.

Consequences of Further Violations

Be advised that any further incidents of [misconduct/performance issue] or similar violations will result in more stringent disciplinary action, which may include suspension without pay, demotion, or immediate termination of your employment.

Opportunity to Respond

You have the right to respond to this warning in writing within {{number_of_days}} days of receipt of this letter. Your response will be reviewed and placed in your personnel file along with this warning letter.

Support and Resources

We are committed to helping our employees succeed. If you believe there are circumstances contributing to this issue that the company can support you with, please discuss this with {{HR_representative_name}} from Human Resources at {{HR_contact_details}} or your direct manager, {{manager_name}}. We can explore options such as additional training, coaching, or other resources.

Acknowledgement of Receipt

Your signature below indicates that you have received and read this letter. It does not necessarily imply agreement with its contents.

Signature Block

_________________________

{{manager_name}}

{{manager_title}}

_________________________

{{employee_name}}

Date: _______________