Long-Term Illness Notification Letter

{{company_name}}

{{company_address}}

Phone: {{phone}} | Email: {{email}} | Web: {{website}}

{{current_date}}

To

{{employee_name}}

{{job_title}}

{{department}}

Employee ID: {{employee_id}}

Re: Long-Term Illness Notification Letter

This letter serves as formal long-term illness notification letter from {{company_name}}.

Dear {{employee_name}},

Following due consideration and in accordance with your terms of employment and the policies of {{company_name}}, we are writing to confirm the matter set out in this long-term illness notification letter.

The details, effective date, and any conditions attached to this communication are recorded below for the avoidance of doubt and for your personal records.

Details

Should you require any clarification, please contact Human Resources within seven (7) working days of receipt of this letter.

We thank you for your continued contribution to {{company_name}} and ask that you sign and return the acknowledgement below to confirm receipt.

Yours sincerely,

{{manager_name}}

{{manager_title}}

{{company_name}}

Acknowledgement & Signatures

By signing below, both parties confirm they have read, understood, and agreed to the terms of this document.

Scope

Applies to all employees, contractors, and visitors of {{company_name}} while at Company premises or engaged in Company business.

Definitions

• "Occupational Health" means health risks arising from or related to work.
• "Reasonable Accommodation" means any modification to enable performance of essential duties.
• "Health Information" means medical, fitness-for-work, and related personal data.

Roles & Responsibilities

Risk Categories & Controls

Fitness for Work & Accommodations

1. Employees with a medical condition affecting work shall notify HR in confidence.
2. An occupational health assessment may be arranged at Company cost where required.
3. Reasonable accommodations are agreed in writing with the employee and manager.
4. Confidential medical records are stored separately from personnel files.

Incident & Injury Reporting

Confidentiality of Health Data

Health information is processed only on a legitimate basis under applicable data protection law. Access is restricted to authorized health and HR personnel, and disclosure to managers is limited to fitness-for-work conclusions.

Document Control