May We Reprint Your Article for our Conference

Company Letterhead

{{company_name}}

{{company_address}}

Phone: {{phone}}

Email: {{email}}

Website: {{website}}

Date

{{date}}

Recipient Information

{{recipient_name}}

{{recipient_title}}

{{recipient_organisation}}

{{recipient_address}}

Subject: Request to Reprint Your Article for Our Conference - {{conference_name}}

Dear {{recipient_name}},

Introduction and Conference Details

On behalf of {{your_organisation_name}}, I am writing to respectfully request permission to reprint an article authored by you/published by your esteemed organisation. We are organising the **{{conference_name}}** conference, a significant event focused on **{{conference_focus_area}}**, which will take place from {{start_date}} to {{end_date}} at {{conference_venue}}.

Article Details

The article we are interested in reprinting is titled: **"{{article_title}}"**.

It was originally published in {{publication_name}}, {{issue_details}}, on {{publication_date}}.

The author(s) are: {{author_names}}.

Purpose of Reprint and Distribution

We intend to reprint this article for distribution to our conference attendees as part of the conference delegate pack/materials. Our aim is to provide valuable, insightful content to our participants, and we believe your article would be an excellent contribution to the discussions surrounding {{relevant_topic_in_article}}.

The estimated number of copies to be distributed is {{number_of_copies}}.

The article will be provided to attendees solely for their personal educational use in conjunction with the conference and will not be sold separately.

Author/Publisher Acknowledgement

We guarantee that full and proper attribution will be given to you as the author(s) and to {{publication_name}} as the original publisher. This attribution will include the article title, author(s) name(s), publication name, issue details, and publication date, clearly displayed on the first page of the reprinted article.

Permission Requested

We kindly request your permission to:

1. Reproduce the full text of "{{article_title}}" in print format.

2. Distribute these printed copies to registered attendees of the {{conference_name}} conference.

We are open to discussing any specific conditions or terms you may have regarding this reprint, including any associated fees. Please inform us of your standard procedures and requirements for granting such permissions.

Deadline for Response

To ensure timely preparation of our conference materials, we would greatly appreciate your response by {{response_deadline_date}}.

Closing

Thank you for considering our request. We believe this reprint will significantly benefit our conference attendees and further promote the valuable work you do.

We look forward to your positive response.

Signature Block

Sincerely,

{{your_name}}

{{your_title}}

{{your_organisation_name}}

{{your_contact_number}}

{{your_email_address}}