Standard Cover Letter in Response to Inquiry

Company Letterhead

{{company_name}}

{{company_address}}

Phone: {{phone}}

Email: {{email}}

Website: {{website}}

Date and Reference

{{date}}

Our Ref: {{our_reference_number}}

Your Ref: {{your_reference_number}} (if applicable)

Recipient Information

{{recipient_name}}

{{recipient_title}}

{{recipient_organization}}

{{recipient_address}}

Salutation

Dear {{recipient_name_or_title}},

Subject

SUBJECT: Response to Your Inquiry Regarding {{inquiry_subject}}

Opening Paragraph

Thank you for your inquiry dated {{inquiry_date}} regarding {{brief_inquiry_summary}}. We appreciate your interest in {{our_company_or_products/services}}.

Body Paragraph(s) - Addressing the Inquiry

In response to your specific questions/areas of interest, please find the following information:

- {{point_1_detail}}

- {{point_2_detail}}

- {{point_3_detail}}

Further details can be found in the attached {{attached_document_name}}.

Call to Action/Next Steps (Optional)

Should you require any further clarification or assistance, please do not hesitate to contact us at {{phone_number}} or reply to this email.

We would be pleased to schedule a meeting at your convenience to discuss this further.

Closing Paragraph

We look forward to the possibility of assisting you further.

Thank you once again for reaching out to us.

Complimentary Close

Yours faithfully,

Signature Block

{{signature}}

{{sender_name}}

{{sender_title}}

{{company_name}}