Catering Contract

CATERING CONTRACT

{{company_name}}

{{company_address}}

Phone: {{phone}}

Email: {{email}}

Website: {{website}}

PARTIES INVOLVED

This Catering Contract (“Contract”) is made and entered into on {{date_of_agreement}}

BETWEEN:

{{caterer_company_name}}, a company duly registered under the laws of {{country_of_registration}}, with its principal place of business at {{caterer_address}} (hereinafter referred to as “the Caterer”)

AND

{{client_full_name}}, with an address at {{client_address}} (hereinafter referred to as “the Client”). (Collectively, the “Parties”).

CATERING SERVICES

The Caterer agrees to provide catering services for the Client’s event as described below:

Event Type: {{event_type}}

Event Date: {{event_date}}

Event Time: {{event_start_time}} - {{event_end_time}}

Event Venue: {{event_venue_name}}, {{event_venue_address}}

Number of Guests: Approximately {{number_of_guests}}

Service Style: {{service_style}} (e.g., buffet, plated, cocktail)

MENU SELECTION

The menu for the event shall be as per the attached “Menu Selection” document (Appendix A). Any changes or modifications to the menu must be submitted in writing by the Client to the Caterer no later than {{menu_change_deadline_days}} days prior to the event date.

Dietary Requirements: The Client shall inform the Caterer of any specific dietary requirements or allergies among guests at least {{dietary_requirements_notice_days}} days in advance. The Caterer will make reasonable efforts to accommodate such requests.

FEES AND PAYMENT

The total cost for the catering services is {{total_catering_cost}} {{currency}}. This includes:

- Food and beverage as per Menu Selection (Appendix A)

- Service staff

- Tableware, linens, and décor as agreed upon

A non-refundable deposit of {{deposit_amount}} {{currency}} is due upon signing this Contract.

The remaining balance of {{remaining_balance_amount}} {{currency}} is due no later than {{final_payment_due_date}}.

Any additional services or items requested by the Client after the signing of this Contract, and agreed upon by the Caterer, will be billed separately.

CANCELLATION POLICY

In the event of a cancellation by the Client:

- If cancelled {{cancellation_days_full_refund}} days or more prior to the event date, the deposit will be retained by the Caterer, but no further payment will be required.

- If cancelled between {{cancellation_days_partial_refund_start}} and {{cancellation_days_partial_refund_end}} days prior to the event date, {{percentage_of_total_cost_partial_refund}}% of the total catering cost will be due to the Caterer.

- If cancelled less than {{cancellation_days_full_payment}} days prior to the event date, the full catering cost will be due to the Caterer.

CLIENT RESPONSIBILITIES

The Client agrees to:

- Provide a final confirmed guest count no later than {{final_guest_count_deadline_days}} days prior to the event date. This will be the minimum number of guests for which the Client will be charged.

- Ensure access to the event venue for the Caterer’s staff and equipment at least {{setup_time_hours}} hours prior to the event start time for setup.

- Provide adequate space and facilities (e.g., kitchen access, power outlets) as required by the Caterer for efficient service.

INDEMNIFICATION

The Client agrees to indemnify and hold harmless the Caterer, its officers, employees, and agents from and against any and all claims, damages, liabilities, costs, and expenses (including reasonable attorneys' fees) arising from or in connection with the Client's event, except for those caused solely by the gross negligence or willful misconduct of the Caterer.

GOVERNING LAW

This Contract shall be governed by and construed in accordance with the laws of {{country_of_governing_law}}.

ENTIRE AGREEMENT

This Contract, including any attached appendices, constitutes the entire agreement between the Parties and supersedes all prior discussions, negotiations, and agreements, whether written or oral, relating to the subject matter hereof.

ACCEPTANCE AND SIGNATURE

IN WITNESS WHEREOF, the Parties have executed this Catering Contract as of the date first above written.

FOR THE CATERER:

_____________________________

Signature

{{caterer_authorised_signatory_name}}

{{caterer_authorised_signatory_title}}

Date: {{signature_date}}

FOR THE CLIENT:

_____________________________

Signature

{{client_full_name}}

Date: {{signature_date}}