Delegation of Authority Matrix

{{company_name}}

{{company_address}}

Phone: {{phone}} | Email: {{email}} | Web: {{website}}

Purpose

This matrix defines decision-making authority across {{company_name}} to enable efficient operations while maintaining appropriate financial and governance controls.

Financial Authority

HR Authority

Acknowledgement & Signatures

By signing below, both parties confirm they have read, understood, and agreed to the terms of this document.

Scope

Applies to all line managers, HR business partners, and people-management activities across {{company_name}}, including permanent, fixed-term, and contractor populations where relevant.

Definitions

• "People Manager" means any employee with direct reports or operational oversight of contractors.
• "HR Business Partner" means the designated HR contact supporting a function or region.
• "Workforce Plan" means the approved headcount and capability plan for the period.

Roles & Responsibilities

Procedure

1. Align the activity with the approved workforce plan and budget.
2. Engage HR early to ensure consistency with policy and applicable law.
3. Document the rationale, decision, and outcome in the appropriate system.
4. Communicate decisions to the affected employees with clarity and respect.
5. Review outcomes at the next quarterly people review.

Operational Controls

Metrics & Reporting

Compliance & Legal Framework

• Applicable national and local employment law in the jurisdiction of {{company_name}}.
• Data protection and privacy regulations governing employee personal data.
• Equal opportunity, anti-discrimination, and anti-harassment statutes.
• The Company Code of Conduct and all referenced internal policies.

Document Control