Vehicle Use Agreement

Company Letterhead

{{company_name}}

{{company_address}}

Phone: {{phone}}

Email: {{email}}

Website: {{website}}

VEHICLE USE AGREEMENT

This Vehicle Use Agreement ('Agreement') is made and entered into on this {{day}} day of {{month}}, {{year}}, by and between {{company_name}} (hereinafter referred to as the 'Company'), located at {{company_address}}, and {{employee_name}} (hereinafter referred to as the 'Employee'), residing at {{employee_address}}.

1. Vehicle Assignment and Acceptance

1.1. The Company hereby assigns to the Employee for business use, the following vehicle:

- Make: {{vehicle_make}}

- Model: {{vehicle_model}}

- Year: {{vehicle_year}}

- Registration Number: {{vehicle_registration_number}}

- Vehicle Identification Number (VIN): {{vehicle_VIN}}

1.2. The Employee acknowledges receipt of the vehicle in good working condition, with all necessary documentation, including registration papers, insurance details, and a full set of keys.

2. Permitted Use

2.1. The assigned vehicle is provided primarily for business purposes related to the Employee’s duties and responsibilities to the Company.

2.2. Limited personal use may be permitted as per company policy, provided it does not interfere with business use and adheres to all clauses of this Agreement.

2.3. The vehicle shall not be used for any illegal activities, competitive employment, or for transportation of unauthorized persons or goods. It shall not be used for aggressive driving, racing, or off-road use.

3. Employee Responsibilities

3.1. The Employee shall operate the vehicle in a safe and responsible manner, strictly adhering to all applicable traffic laws, regulations, and Company policies.

3.2. The Employee is responsible for maintaining a valid driver's license throughout the period of vehicle assignment and must immediately inform the Company of any changes to their driving status or license validity.

3.3. The Employee shall ensure the vehicle is regularly serviced and maintained as per the manufacturer's recommendations and Company guidelines. All maintenance records must be kept and submitted to the Company upon request.

3.4. The Employee is responsible for reporting all accidents, incidents, damages, or breakdowns involving the vehicle to the Company within {{reporting_timeframe}} hours.

3.5. The Employee is responsible for all fuel costs incurred during personal use. Fuel for business use will be reimbursed according to Company expense policy or managed via a company fuel card, if provided.

4. Insurance and Liability

4.1. The Company shall provide comprehensive motor vehicle insurance for the assigned vehicle. Details of the insurance policy are available upon request.

4.2. In the event of an accident, the Employee must cooperate fully with the Company and its insurance provider, including providing all necessary documentation and statements.

4.3. The Employee may be held liable for any damages, fines, or penalties resulting from negligent operation, unauthorized use, or failure to comply with the terms of this Agreement.

5. Return of Vehicle

5.1. Upon termination of employment, or at any time upon request by the Company, the Employee shall immediately return the vehicle, along with all keys, documents, and accessories, to the Company in good working condition, reasonable wear and tear excepted.

5.2. Failure to return the vehicle as stipulated may result in legal action or deductions from final salary/benefits.

6. Breach of Agreement

6.1. Any breach of this Agreement by the Employee may result in disciplinary action, up to and including termination of employment, and may also result in the Employee being held financially responsible for damages or losses incurred by the Company.

7. Governing Law

7.1. This Agreement shall be governed by and construed in accordance with the laws of the Republic of {{country}}, without regard to its conflict of laws principles.

Signature Block

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

COMPANY:

___________________________

By: {{company_representative_name}}

Title: {{company_representative_title}}

Date: {{date}}

EMPLOYEE:

___________________________

Employee Name: {{employee_name}}

Employee ID: {{employee_ID}}

Date: {{date}}