Bid Evaluation Form

{{company_name}}

{{company_address}}

Phone: {{phone}} | Email: {{email}} | Web: {{website}}

Bid Evaluation Form

Bid Evaluation Form

{{company_name}}

{{company_address}}

Phone: {{phone}}

Email: {{email}}

Website: {{website}}

Bid Evaluation Form

**Project Name:** {{project_name}}

**Tender Reference Number:** {{tender_reference_number}}

**Date of Evaluation:** {{date}}

**Evaluated By:** {{evaluator_name}}

**Department:** {{department}}

Bidder Information

**Bidder Name:** {{bidder_name}}

**Bid Submission Date:** {{bid_submission_date}}

**Bid Validity Period:** {{bid_validity_period}}

**Contact Person:** {{contact_person}}

**Contact Email:** {{contact_email}}

**Contact Phone:** {{contact_phone}}

Compliance Checklist

Please mark 'Yes' or 'No' for each item. If 'No', provide comments.

1. Bid submitted on time: {{yes_no}} (Comments: {{comments}})

2. All required documents attached (e.g., company registration, tax clearance): {{yes_no}} (Comments: {{comments}})

3. Bid meets mandatory technical specifications: {{yes_no}} (Comments: {{comments}})

4. Pricing format as requested: {{yes_no}} (Comments: {{comments}})

5. Terms and conditions accepted: {{yes_no}} (Comments: {{comments}})

Technical Evaluation (Weight: {{technical_weight}}%)

Rate each criterion on a scale of 1-5 (1=Poor, 5=Excellent).

**Criterion 1: Technical Proposal Quality (Weight: {{criterion1_weight}}%)**

Score: {{criterion1_score}} (Comments: {{criterion1_comments}})

**Criterion 2: Experience and Track Record (Weight: {{criterion2_weight}}%)**

Score: {{criterion2_score}} (Comments: {{criterion2_comments}})

**Criterion 3: Methodology and Approach (Weight: {{criterion3_weight}}%)**

Score: {{criterion3_score}} (Comments: {{criterion3_comments}})

**Criterion 4: Resources and Personnel (Weight: {{criterion4_weight}}%)**

Score: {{criterion4_score}} (Comments: {{criterion4_comments}})

**Total Technical Score:** {{total_technical_score}}

Financial Evaluation (Weight: {{financial_weight}}%)

**Proposed Total Price (Excluding VAT):** {{currency}} {{proposed_total_price_ex_vat}}

**Proposed Total Price (Including VAT):** {{currency}} {{proposed_total_price_inc_vat}}

**Payment Terms:** {{payment_terms}}

**Breakdown of Costs (Attach separate sheet if necessary):** (Comments: {{cost_breakdown_comments}})

**Value for Money Assessment:** (Comments: {{value_for_money_assessment}})

**Total Financial Score:** {{total_financial_score}}

Overall Score and Recommendation

**Weighted Technical Score:** {{weighted_technical_score}}

**Weighted Financial Score:** {{weighted_financial_score}}

**Overall Total Score:** {{overall_total_score}}

**Recommendation:** (Please select one: Accept / Reject / Further Negotiation)

**Justification for Recommendation:** {{justification}}

**Recommended Bidder (if applicable):** {{recommended_bidder_name}}

Conflict of Interest Declaration

I, {{evaluator_name}}, declare that I have no personal or financial interest in any of the bidders that would interfere with the impartiality of this evaluation.

**Signature:** __________________________

**Date:** {{date}}

Approval

**Approved By (Name):** {{approver_name}}

**Title:** {{approver_title}}

**Signature:** __________________________

**Date:** {{date}}

Signature Block

**Evaluator Name:** {{evaluator_name}}

**Signature:** __________________________

**Date:** {{date}}

**Reviewer Name:** {{reviewer_name}}

**Signature:** __________________________

**Date:** {{date}}