Catering Contract

CATERING CONTRACT

{{company_name}}

{{company_address}}

Phone: {{phone}} | Email: {{email}}

Website: {{website}}

PARTIES INVOLVED

This Catering Contract ("Agreement") is made and entered into as of {{date_of_agreement}}, by and between:

**Caterer:** {{caterer_company_name}}, a company duly incorporated and operating under the laws of [Jurisdiction, e.g., South Africa], with its principal place of business at {{caterer_address}} (hereinafter referred to as "Caterer").

**Client:** {{client_company_name}} / {{client_individual_name}}, with its principal place of business / address at {{client_address}} (hereinafter referred to as "Client").

SERVICES TO BE PROVIDED

The Caterer agrees to provide catering services for the Client's event, defined as follows:

**Event Type:** {{event_type}}

**Event Date(s):** {{event_date_start}} to {{event_date_end}}

**Event Time(s):** {{event_time_start}} to {{event_time_end}}

**Event Location:** {{event_location}}

**Number of Guests (Estimated):** {{number_of_guests}}

**Catering Package/Menu Details:** (Attach detailed menu, beverage list, and service inclusions as Schedule A) {{menu_details_summary}}

**Special Requirements/Dietary Restrictions:** {{special_requirements}}

FEES AND PAYMENT TERMS

**Total Estimated Fee:** The total estimated fee for the catering services is {{currency}} {{total_estimated_fee}} ({{total_estimated_fee_words}}). This fee includes {{items_included_in_fee}}.

**Deposit:** A non-refundable deposit of {{currency}} {{deposit_amount}} ({{deposit_percentage}}% of the total estimated fee) is due upon signing this Agreement.

**Payment Schedule:**

1. **Remaining Balance:** The remaining balance of {{currency}} {{remaining_balance}} is due no later than {{final_payment_due_date}}.

2. **Additional Charges:** Any additional services or changes requested by the Client after the signing of this Agreement may incur additional charges, which will be communicated and agreed upon in writing by both parties.

**Payment Method:** All payments shall be made by {{payment_method}} to the Caterer's designated bank account.

**Late Payment:** A late payment fee of {{late_payment_fee_percentage}}% per month will be applied to any overdue amounts.

CANCELLATION AND REFUND POLICY

**Cancellation by Client:**

- If the Client cancels the event {{cancellation_days_full_refund}} days or more prior to the event date, {{deposit_amount}} will be retained by the Caterer as a cancellation fee.

- If the Client cancels the event between {{cancellation_days_partial_refund_start}} and {{cancellation_days_partial_refund_end}} days prior to the event date, {{percentage_of_total_fee_retained}}% of the total estimated fee will be retained by the Caterer.

- If the Client cancels the event less than {{cancellation_days_no_refund}} days prior to the event date, the Client will be responsible for 100% of the total estimated fee.

**Cancellation by Caterer:** In the unlikely event that the Caterer must cancel due to unforeseen circumstances (e.g., force majeure), a full refund of all payments made by the Client will be issued.

RESPONSIBILITIES OF THE PARTIES

**Caterer's Responsibilities:**

1. Provide high-quality food and beverages as per the agreed-upon menu.

2. Ensure all staff are professional, courteous, and adequately trained.

3. Adhere to all health and safety regulations.

4. Provide all necessary catering equipment unless otherwise stipulated.

**Client's Responsibilities:**

1. Provide accurate information regarding guest count and dietary requirements.

2. Provide access to the event venue at agreed-upon times for setup and breakdown.

3. Ensure the event venue has adequate facilities (e.g., electricity, water) for catering services.

4. Promptly make all payments as per the agreed-upon schedule.

INDEMNIFICATION

The Client agrees to indemnify and hold harmless the Caterer, its employees, and agents from and against any and all claims, damages, liabilities, losses, or expenses (including reasonable legal fees) arising out of or in connection with the Client's event, except for those directly resulting from the gross negligence or wilful misconduct of the Caterer.

GOVERNING LAW

This Agreement shall be governed by and construed in accordance with the laws of [Jurisdiction, e.g., Republic of South Africa], without regard to its conflict of laws principles. Any disputes arising out of or in connection with this Agreement shall be subject to the exclusive jurisdiction of the courts of [Jurisdiction, e.g., Johannesburg, South Africa].

ENTIRE AGREEMENT

This Agreement, including any attached schedules, constitutes the entire agreement between the parties and supersedes all prior discussions, negotiations, and agreements, whether oral or written, relating to the subject matter hereof. Any modifications to this Agreement must be made in writing and signed by both parties.

SIGNATURES

IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the date first above written.

**FOR THE CATERER:**

_____________________________

Name: {{caterer_authorised_signatory_name}}

Title: {{caterer_authorised_signatory_title}}

Date: {{signature_date_caterer}}

**FOR THE CLIENT:**

_____________________________

Name: {{client_authorised_signatory_name}}

Title: {{client_authorised_signatory_title}}

Date: {{signature_date_client}}