Checklist Drafting Web Site Development Agreements

Company Letterhead

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Phone: {{phone}}

Email: {{email}}

Website: {{website}}

Website Development Agreement Checklist

Date: {{date}}

Client Name: {{client_company_name}}

Developer Name: {{developer_company_name}}

Project Name: {{project_name}}

1. Project Scope and Deliverables

1.1. Clear definition of project objective and goals: Have the primary aims of the website been articulated?

1.2. Detailed description of website features and functionalities: Is there a comprehensive list of all functionalities required (e.g., e-commerce, user accounts, content management system)?

1.3. Specific list of pages and content elements: Is there a sitemap or a list of all planned pages and their content?

1.4. Design specifications and branding guidelines: Are the visual design requirements clear, including colours, fonts, and branding elements?

1.5. Deliverables timeline with milestones: Is there a detailed schedule outlining key project phases and their completion dates?

1.6. Acceptance criteria for each deliverable: How will the client confirm that each deliverable meets expectations?

2. Technical Requirements

2.1. Hosting specifications and server requirements: Who will host the website, and what are the technical specifications?

2.2. Domain registration and management: Who is responsible for registering and managing the domain name?

2.3. Compatibility with browsers and devices (responsive design): Will the website function correctly across different browsers and mobile devices?

2.4. Integration with third-party services (e.g., payment gateways, CRM): Are there any external services that need to be integrated?

2.5. SEO requirements and implementation details: Are Search Engine Optimisation best practices to be followed?

3. Payment Schedule and Terms

3.1. Total project cost: What is the agreed-upon total cost for the website development?

3.2. Payment milestones and due dates: Is there a clear schedule for when payments are due?

3.3. Payment methods: How will payments be made (e.g., bank transfer, cheque)?

3.4. Clauses for additional work or scope changes: How will changes to the project scope be handled and priced?

3.5. Refund policy: Under what circumstances can a refund be issued?

4. Intellectual Property and Ownership

4.1. Ownership of website code, design, and content: Who will own the intellectual property rights to the website once completed?

4.2. Licensing of third-party assets (e.g., stock photos, fonts): Are there any third-party elements that require specific licenses?

4.3. Indemnification for intellectual property infringement: What happens if there is an intellectual property dispute?

5. Maintenance and Support

5.1. Post-launch support period and scope: What kind of support is provided after the website goes live, and for how long?

5.2. Maintenance services (e.g., updates, backups, security): Are there ongoing maintenance services included or available?

5.3. Service level agreements (SLA) for response times: What are the guaranteed response times for support requests?

5.4. Training for content management system (CMS) usage: Will training be provided on how to manage website content?

6. Legal and Dispute Resolution

6.1. Confidentiality clauses: Are there provisions to protect sensitive information shared during the project?

6.2. Data protection and privacy compliance (e.g., POPIA, GDPR): Does the agreement comply with relevant data protection laws?

6.3. Governing law and jurisdiction: Which country's laws will govern the agreement?

6.4. Dispute resolution mechanisms (e.g., mediation, arbitration): How will disputes typically be resolved?

6.5. Termination clauses: Under what circumstances can either party terminate the agreement?

7. Signatures

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{{client_name}}

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Date: {{date}}

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{{developer_name}}

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Date: {{date}}