Part Arrival Notice With Request to Schedule Service

Company Letterhead

{{company_name}}

{{company_address}}

Phone: {{phone}}

Email: {{email}}

Website: {{website}}

Date and Reference

Date: {{date}}

Our Reference: {{our_reference_number}}

Your Reference: {{your_reference_number}}

Recipient Information

Attention: {{recipient_name}}

Company: {{recipient_company_name}}

Address: {{recipient_address}}

Subject: Part Arrival Notice and Request to Schedule Service

Dear {{recipient_name}},

This letter is to inform you that the following part(s) / consignment, referenced under your order/case number {{customer_order_number}}, has officially arrived at our facility and is now ready for the scheduled service or installation.

Part / Consignment Details

Item Description: {{item_description}}

Part Number: {{part_number}}

Serial Number (if applicable): {{serial_number}}

Quantity: {{quantity}}

Expected Service Type: {{service_type}}

Arrival Date: {{arrival_date}}

Storage Location: {{storage_location}}

Action Required: Schedule Service

To ensure timely completion of the required service, we kindly request that you contact our service department to schedule an appointment. Please have your reference numbers ready when you call.

Our service department can be reached at: {{service_department_phone_number}} or via email at {{service_department_email}}.

Operating hours for scheduling are: {{scheduling_operating_hours}}.

Important Information

Please note that a delay in scheduling the service may impact the overall project timeline or lead to additional storage charges after {{grace_period_days}} days from the arrival date. Any such charges will be communicated in advance.

If the arrival details above do not match your records, please contact us immediately to rectify any discrepancies.

Contact Us

Should you have any questions or require further clarification regarding this notice, please do not hesitate to contact us directly.

We look forward to assisting you with the timely completion of your service.

Signature Block

Sincerely,

{{sender_name}}

{{sender_title}}

{{company_name}}