Request for Authorization to Substitute Product

{{company_name}}

{{company_address}}

Tel: {{phone}}

Email: {{email}}

Website: {{website}}

Date:

{{date}}

To:

{{client_name}}

{{client_address}}

Attention: {{attention_person}}

Subject: Request for Authorization to Substitute Product - Project: {{project_name}}

Dear {{attention_person}},

We are writing to formally request your authorization for a product substitution related to the above-referenced project. This request is being made due to {{reason_for_substitution}}.

Original Product Specification:

Product Name: {{original_product_name}}

Manufacturer: {{original_manufacturer}}

Model/Part Number: {{original_model_number}}

Specification Reference: {{original_specification_reference}}

Reason for Original Selection: {{reason_for_original_selection}}

Proposed Substitute Product Information:

Proposed Product Name: {{proposed_product_name}}

Manufacturer: {{proposed_manufacturer}}

Model/Part Number: {{proposed_model_number}}

Technical Specifications: {{proposed_technical_specifications}}

Justification for Substitution: {{justification_for_substitution}}

Impact Analysis:

Please find below an analysis of the potential impacts of this proposed substitution:

1. Cost Implication: {{cost_implication}}

2. Schedule Implication: {{schedule_implication}}

3. Performance Implication: {{performance_implication}}

4. Quality Implication: {{quality_implication}}

5. Warranty Implication: {{warranty_implication}}

Supporting Documentation:

Attached to this request, please find the following supporting documentation for your review:

- {{document_1_description}}

- {{document_2_description}}

- {{document_3_description}}

Action Required:

We kindly request your review and written authorisation for this product substitution by {{response_date}}. Please indicate your decision by signing in the appropriate section below and returning a copy to us.

Acknowledgement and Approval:

I, {{approver_name}}, hereby acknowledge receipt of this request and (choose one option below):

Option 1: [ ] APPROVE the substitution of {{original_product_name}} with {{proposed_product_name}} as detailed above.

Option 2: [ ] DO NOT APPROVE the substitution of {{original_product_name}} with {{proposed_product_name}}.

Reason for Non-Approval: {{reason_for_non_approval}}

Client/Project Owner Representative Name: {{client_representative_name}}

Signature: __________________________

Date: {{approval_date}}

Sincerely,

{{your_name}}

{{your_title}}

{{company_name}}