Request for Price Quote

Company Letterhead

{{company_name}}

{{company_address}}

Phone: {{phone}}

Email: {{email}}

Website: {{website}}

Date

{{date}}

Supplier Information

Supplier Name: {{supplier_name}}

Supplier Address: {{supplier_address}}

Contact Person: {{contact_person}}

Email: {{supplier_email}}

Phone: {{supplier_phone}}

Request for Price Quotation

Dear {{contact_person}},

{{company_name}} is requesting a quotation for the supply of the goods/services detailed below. We kindly request that you provide your most competitive pricing and terms for the items listed. All quotations should be valid for a minimum of {{validity_period}} days from the date of submission.

Scope of Work/Goods Required

Please provide a detailed quotation for the following:

{{item_1_description}} - Quantity: {{item_1_quantity}}, Specifications: {{item_1_specifications}}

{{item_2_description}} - Quantity: {{item_2_quantity}}, Specifications: {{item_2_specifications}}

{{item_3_description}} - Quantity: {{item_3_quantity}}, Specifications: {{item_3_specifications}}

*(Add more items as necessary, clearly detailing description, quantity, and specific requirements for each.)*

Clearly state any options, variations, or alternative solutions you can offer.

Delivery/Service Requirements

Delivery Location: {{delivery_location}}

Required Delivery Date/Service Completion Date: {{required_date}}

Please specify your estimated delivery lead time from the date of order.

Pricing and Payment Terms

All prices should be quoted in {{currency}} and be inclusive/exclusive of VAT as appropriate. Please clearly indicate the VAT component.

Specify your standard payment terms (e.g., {{payment_terms}} days net from invoice date).

Indicate if any discounts are available for early payment or bulk orders.

Submission Details

Please submit your quotation via email to {{submission_email}} by no later than {{submission_deadline_date}} at {{submission_deadline_time}}.

Ensure your quotation is clearly marked with 'RFQ No. {{rfq_number}}' in the subject line.

If you have any questions regarding this request, please contact {{company_contact_person}} at {{company_contact_email}} or {{company_contact_phone}}.

Terms and Conditions

By submitting a quotation, the supplier agrees to be bound by the terms and conditions outlined in this request.

{{company_name}} reserves the right to accept or reject any quotation, and to cancel the request at any time prior to award, without any liability.

The lowest priced quotation will not necessarily be accepted.

Closing

Thank you for your prompt attention to this request. We look forward to receiving your competitive quotation.

Signature Block

Sincerely,

{{your_name}}

{{your_title}}

{{company_name}}