Addressing Harassement

Company Letterhead

{{company_name}}

{{company_address}}

Phone: {{phone}}

Email: {{email}}

Website: {{website}}

Date

{{date}}

To: HR Department/Management

Subject: Formal Complaint Regarding Harassment

Complainant Information

Name: {{complainant_name}}

Employee ID: {{complainant_employee_id}}

Department: {{complainant_department}}

Contact Number: {{complainant_phone}}

Email: {{complainant_email}}

Respondent Information (if known)

Name: {{respondent_name}}

Employee ID: {{respondent_employee_id}}

Department: {{respondent_department}}

Nature of Harassment

Please describe the nature of the harassment (e.g., verbal, physical, sexual, psychological, cyberbullying):

{{nature_of_harassment}}

Date(s) and Time(s) of Incident(s)

Please provide specific dates and times when the alleged harassment occurred:

{{dates_times_of_incidents}}

Location(s) of Incident(s)

Please specify where the alleged harassment took place (e.g., office, off-site event, virtual meeting):

{{locations_of_incidents}}

Detailed Account of Incident(s)

Please provide a detailed factual account of the incident(s), including what was said or done, and by whom. Be as specific as possible:

{{detailed_account}}

Witnesses (if any)

Please list any witnesses to the incident(s) and their contact information (if known):

{{witness_names_contact}}

Evidence

Do you have any supporting evidence (e.g., emails, messages, photos, videos, documents)? If yes, please describe and attach them:

{{supporting_evidence_description}}

Desired Outcome

What resolution are you seeking from this complaint?

{{desired_outcome}}

Confidentiality and Non-Retaliation Statement

I understand that this complaint will be handled with appropriate confidentiality and that the company has a strict non-retaliation policy for individuals who report harassment in good faith. I understand that failure to provide all relevant information may impact the investigation.

I affirm that the information provided in this complaint is true and accurate to the best of my knowledge.

Signature

_____________________________

{{complainant_signature}}

Date: {{signature_date}}