Board Resolution Amending the Check Approval Procedure

Company Letterhead

{{company_name}}

{{company_address}}

Phone: {{phone}}

Email: {{email}}

Website: {{website}}

BOARD RESOLUTION TO AMEND CHECK APPROVAL PROCEDURE

Date: {{date}}

Reference No: {{resolution_number}}

1. Preamble

WHEREAS, {{company_name}} (hereinafter referred to as “the Company”) is duly incorporated and operating under the laws of {{country}};

WHEREAS, the Board of Directors of the Company deems it necessary and expedient to amend the existing check approval and signing procedures to enhance financial controls and operational efficiency;

WHEREAS, the current check approval procedure, last reviewed on {{last_review_date}}, requires updating to reflect current corporate governance best practices and internal operational needs.

2. Resolution to Amend Check Approval Procedure

BE IT RESOLVED, that the Board of Directors hereby approves and adopts the following amended Check Approval Procedure, effective from {{effective_date}}:

2.1. Checks up to the value of {{amount_level_1}} ({{amount_level_1_words}}) shall require the signature of one (1) authorized signatory.

2.2. Checks exceeding the value of {{amount_level_1}} but not exceeding {{amount_level_2}} ({{amount_level_2_words}}) shall require the signatures of two (2) authorized signatories.

2.3. Checks exceeding the value of {{amount_level_2}} ({{amount_level_2_words}}) shall require the signatures of three (3) authorized signatories, with at least one signatory being a Director of the Company.

2.4. A list of authorized signatories, along with their specimen signatures, shall be maintained by the Company Secretary and updated periodically. This list shall be appended as Schedule A to this resolution.

2.5. All invoices and payment requisitions must be duly approved by the relevant departmental head prior to the preparation of any check.

3. Revocation of Previous Procedures

BE IT FURTHER RESOLVED, that all previous resolutions, policies, or procedures pertaining to the approval and signing of checks, to the extent that they are inconsistent with this resolution, are hereby revoked and superseded from the effective date of this resolution.

4. Authority to Implement

BE IT FURTHER RESOLVED, that the Managing Director, Company Secretary, and Chief Financial Officer are hereby severally authorized to take all necessary steps to implement this amended procedure, including but not limited to updating internal financial control manuals, informing relevant staff, and liaising with banking institutions as required.

5. Certification

I, {{company_secretary_name}}, Company Secretary of {{company_name}}, do hereby certify that the foregoing is a true and correct copy of a resolution duly adopted by the Board of Directors of the said Company at a meeting duly convened and held on {{meeting_date}}, at which a quorum was present and voting throughout.

Signature Block

___________________________

{{director_1_name}}

Director

{{date}}

___________________________

{{director_2_name}}

Director

{{date}}

___________________________

{{company_secretary_name}}

Company Secretary

{{date}}