Board Resolution Approving the Award of a Contract

Company Letterhead

{{company_name}}

{{company_address}}

Phone: {{phone}}

Email: {{email}}

Website: {{website}}

BOARD RESOLUTION APPROVING THE AWARD OF A CONTRACT

**DATE:** {{date}}

**COMPANY REGISTRATION NUMBER:** {{company_registration_number}}

**PHYSICAL ADDRESS:** {{company_phys_address}}

RESOLUTIONS OF THE BOARD OF DIRECTORS OF {{company_name}}

At a duly convened meeting of the Board of Directors of {{company_name}} (hereinafter referred to as “the Company”) held at {{meeting_location}} on {{meeting_date}} at {{meeting_time}}, the following resolutions were considered and unanimously passed by the directors present:

APPOINTMENT OF CHAIRMAN AND SECRETARY

RESOLVED: THAT {{chairman_name}} be and is hereby appointed as Chairman of the meeting.

RESOLVED: THAT {{secretary_name}} be and is hereby appointed to act as Secretary of the meeting and to take minutes thereof.

QUORUM

The Directors present at the meeting were:

1. {{director_name_1}}

2. {{director_name_2}}

3. {{director_name_3}}

*(Add more as required)*

The Chairman confirmed that a quorum was present in accordance with the Company's Memorandum of Incorporation.

RESOLUTION TO APPROVE CONTRACT AWARD

**WHEREAS,** the Company requires the {{goods_or_services_description}} for its operations;

**WHEREAS,** a comprehensive procurement process was undertaken, including the solicitation of proposals/tenders from various vendors;

**WHEREAS,** the proposal submitted by {{vendor_name}} (hereinafter referred to as “the Contractor”), with registration number {{vendor_registration_number}}, for the provision of {{goods_or_services_description}} was evaluated as the most suitable and cost-effective option for the Company;

**NOW THEREFORE, BE IT RESOLVED AS FOLLOWS:**

1. **THAT** the Board of Directors hereby approves the award of the contract for {{goods_or_services_description}} to {{vendor_name}}, for a total contract sum not exceeding {{currency}} {{contract_amount}} ({{contract_amount_words}}), in accordance with the terms and conditions outlined in the proposed contract agreement.

2. **THAT** {{authorized_signatory_name}} in {{authorized_signatory_title}} be and is hereby authorized to negotiate, finalize, and execute the contract agreement and any other necessary documents with {{vendor_name}} on behalf of the Company, subject to such minor amendments as they may deem appropriate and in the best interests of the Company.

3. **THAT** the execution of the said contract shall be considered effective from {{contract_start_date}}.

CERTIFICATION

We, the undersigned Directors of {{company_name}}, hereby certify that the above resolutions were duly passed at a meeting of the Board of Directors and accurately reflect the decisions made by the Board.

This resolution is made and entered into on this {{day_of_month}} day of {{month}}, {{year}}.

SIGNATURE BLOCK

_____________________________

{{director_signature_1}}

Director

Date: {{date}}

_____________________________

{{director_signature_2}}

Director

Date: {{date}}

_____________________________

{{company_secretary_signature}}

Company Secretary (if applicable)

Date: {{date}}