Document Control
| Field | Value |
|---|---|
| Document Title | Clean Desk Policy |
| Document Owner | Human Resources |
| Version | 1.0 |
| Effective Date | {{effective_date}} |
| Review Cycle | Annual |
| Classification | Internal Use |
Purpose & Scope
Reduce the risk of unauthorised access, loss or theft of confidential information by maintaining tidy workspaces and clear screens.
Scope
This policy applies to all employees, contractors and visitors in any {{company_name}} workspace, including home offices and hot-desks.
Requirements
- Lock screens whenever leaving the desk
- Store paper documents in locked drawers when not in use
- Shred confidential documents that are no longer required
- Clear desks fully at end of day
- Collect prints immediately and never leave documents at shared printers
- Whiteboards wiped after meetings containing sensitive information
Information Classification Triggers
| Classification | Storage Requirement |
|---|---|
| Public | No restriction |
| Internal | Out of plain sight |
| Confidential | Locked storage |
| Restricted | Locked storage + access log |
Compliance Checks
Roles & Responsibilities
| Role | Responsibility |
|---|---|
| Employee | Comply with the policy and complete required forms accurately. |
| Line Manager | Review, approve and document decisions in line with this policy. |
| HR Business Partner | Provide guidance, monitor adherence and maintain records. |
| Department Head | Ensure department-level compliance and resourcing. |
Review Workflow
| Stage | Owner | SLA |
|---|---|---|
| Submission | Employee | Day 0 |
| Manager Review | Line Manager | 2 business days |
| HR Review | HR Business Partner | 3 business days |
| Final Decision | Department Head | 5 business days |
| Communication | HR | Within 1 business day of decision |
Notes
Use this space to capture additional context, attachments referenced, or any deviations from standard process. All notes form part of the official record.
Governing Law & Jurisdiction
This document is governed by the laws of {{jurisdiction}} and any disputes will be resolved in the competent courts of that jurisdiction. Where local statute or collective agreement provides more favourable terms to the employee, those terms prevail.
Confidentiality & Data Protection
All personal data captured under this document is processed in accordance with {{company_name}}'s Data Protection & Privacy Policy and applicable data-protection legislation (including GDPR/UK GDPR where relevant). Records are retained for {{retention_period}} and accessed only on a need-to-know basis.
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