May We Reprint Your Article for our Conference

Company Letterhead

{{company_name}}

{{company_address}}

Phone: {{company_phone}}

Email: {{company_email}}

Website: {{company_website}}

Date and Recipient Information

{{date}}

{{recipient_name}}

{{recipient_title}}

{{recipient_organisation}}

{{recipient_address}}

Subject

Subject: Request for Permission to Reprint Your Article for Our Conference

Salutation

Dear {{recipient_name}},

Introduction and Purpose

We are writing to respectfully request your permission to reprint your article, titled "{{article_title}}", which was originally published in {{publication_name}} on {{publication_date}}. Our organisation, {{company_name}}, is hosting its annual conference, "{{conference_name}}", from {{conference_start_date}} to {{conference_end_date}} in {{conference_location}}.

Usage Details

We believe that your article would be of significant interest and value to our conference attendees, who are primarily {{attendee_demographic}}. We intend to include the full article in our conference proceedings booklet, which will be distributed to approximately {{number_of_attendees}} delegates. The proceedings will be provided in {{format_of_proceedings}} format. We assure you that your article will be reproduced in its entirety and without any alterations to the content.

Acknowledgement and Copyright

Full credit and acknowledgement will be given to you as the author and to {{publication_name}} as the original source. The following attribution will be prominently displayed: "Reprinted with permission from {{recipient_name}}, {{publication_name}}, {{publication_date}}." We confirm that this reprint is strictly for educational and informational purposes within the context of our conference and will not be used for any commercial gain by {{company_name}}.

Request for Consent and Deadline

We kindly request your written consent to reprint your article. Please indicate your approval by signing and returning a copy of this letter or by providing a formal response via email by {{response_deadline}}. Should you have any specific terms or conditions regarding the reprinting, please do not hesitate to communicate them to us. We are open to discussing any reasonable requirements you may have.

Contact Information

Should you require any further information or clarification, please do not hesitate to contact {{contact_person_name}} at {{contact_person_phone}} or {{contact_person_email}}.

Closing

Thank you for considering our request. We look forward to your positive response and the opportunity to share your valuable insights with our conference attendees.

Signature Block

Sincerely,

{{your_name}}

{{your_title}}

{{company_name}}