Request for Authorization to Substitute Product

Company Letterhead

{{company_name}}

{{company_address}}

Phone: {{phone}}

Email: {{email}}

Website: {{website}}

Date

{{date}}

Subject

Request for Authorization to Substitute Product - [Original Product Name/SKU]

To

{{approving_manager_name}}

{{approving_manager_title}}

{{department}}

From

{{requester_name}}

{{requester_title}}

{{requester_department}}

Original Product Details

Product Name: {{original_product_name}}

Product SKU/Code: {{original_product_sku}}

Supplier: {{original_supplier_name}}

Reason for Original Product Selection (if applicable): {{reason_for_original_selection}}

Reason for Substitution Request

Please provide a detailed explanation for the necessity of this product substitution. Include factors such as unavailability, cost implications, quality concerns, lead time issues, or improved functionality.

{{reason_for_substitution_details}}

Proposed Substitute Product Details

Proposed Substitute Product Name: {{substitute_product_name}}

Proposed Substitute Product SKU/Code: {{substitute_product_sku}}

Proposed Supplier: {{substitute_supplier_name}}

Price per unit of Substitute Product: {{substitute_product_unit_price}}

Availability/Lead Time: {{substitute_product_availability}}

Key Features/Specifications of Substitute Product: {{substitute_product_features}}

Compatibility with existing systems/processes (if applicable): {{substitute_product_compatibility}}

Justification for Proposed Substitution

Outline the benefits of using the proposed substitute product over the original. This may include cost savings, improved quality, faster delivery, enhanced performance, or better availability.

{{justification_details}}

Impact Assessment

Describe any potential impacts of this substitution on production, operations, quality, customer satisfaction, or other relevant departments. (e.g., 'No impact on current production schedule', 'Requires minor adjustment to assembly line').

{{impact_assessment_details}}

Declaration

I hereby declare that the information provided in this request is accurate and complete to the best of my knowledge. I understand that any product substitution must be formally approved before implementation.

Signature Block

___________________________

{{requester_name}}

{{requester_title}}

Date: {{request_date}}

___________________________

{{approving_manager_name}}

{{approving_manager_title}}

Date: {{approval_date}}

Status: [ ] Approved [ ] Denied

Comments (if any): {{approval_comments}}