Business OS
Governance & ComplianceCompany Policies

Return Refund Policy

This Return and Refund Policy template outlines the conditions and procedures for customers to return products and request refunds. It is suitable for businesses selling goods in a retail or e-commerce environment.

Updated 15d ago
return policyrefund policycustomer servicee-commerceretailcompany policy

COMPANY LETTERHEAD

{{company_name}}

{{company_address}}

Phone: {{company_phone}}

Email: {{company_email}}

Website: {{company_website}}

RETURN AND REFUND POLICY

Effective Date: {{effective_date}}

This policy outlines the terms and conditions for product returns and refunds for purchases made from {{company_name}}.

ELIGIBILITY FOR RETURNS

Products are eligible for return within {{return_period_days}} days from the date of purchase. To be eligible for a return, your item must be unused, in its original packaging, and in the same condition that you received it. Customized or personalised items, perishable goods, and digital products are generally not eligible for return unless faulty.

PROOF OF PURCHASE

A valid proof of purchase, such as a receipt or order confirmation, is required for all returns and exchanges. Without proof of purchase, we may not be able to process your return.

RETURN PROCESS

To initiate a return, please contact our customer service department at {{customer_service_email}} or {{customer_service_phone}} to obtain a Return Merchandise Authorization (RMA) number. Clearly mark the RMA number on the outside of the package. Customers are responsible for the cost of return shipping, unless the item is faulty or an error was made by {{company_name}}.

REFUNDS

Once your returned item is received and inspected, we will send you an email to notify you that we have received your returned item. We will also notify you of the approval or rejection of your refund. If approved, your refund will be processed, and a credit will automatically be applied to your original method of payment within {{refund_processing_days}} business days. Shipping costs are non-refundable.

EXCHANGES

If you wish to exchange an item, please follow the return process for the original item and then place a new order for the desired item. Exchanges are subject to product availability.

DAMAGED OR FAULTY ITEMS

If you receive a damaged or faulty item, please contact us immediately upon receipt at {{customer_service_email}} or {{customer_service_phone}}. We will arrange for a replacement or a full refund, including return shipping costs, after verification of the damage or fault.

EXCEPTIONS

Certain items may be subject to different return policies or may be non-returnable. Any such exceptions will be clearly stated on the product page or at the time of purchase. Sale items may be eligible for exchange only, and not refunds, or may be final sale.

CONTACT US

For any questions regarding our return and refund policy, please contact us at:

{{company_address}}

Email: {{company_email}}

Phone: {{company_phone}}

Our customer service hours are {{customer_service_hours}}.

SIGNATURE BLOCK

_____________________________

{{authorized_signature}}

{{print_name}}

{{title}}

{{date}}

Related templates