Smoking Policy

Company Letterhead

{{company_name}}

{{company_address}}

Phone: {{phone}}

Email: {{email}}

Website: {{website}}

Policy Statement

{{company_name}} is committed to providing a safe, healthy, and productive work environment for all its employees, customers, and visitors. This policy outlines the guidelines regarding smoking on company premises to ensure compliance with health and safety regulations and to minimize the risks associated with exposure to tobacco smoke.

Scope

This policy applies to all employees, contractors, visitors, and any other individuals present on {{company_name}} premises or within company vehicles. This includes, but is not limited to, office buildings, workshops, common areas, company-owned or leased vehicles, and grounds.

Definitions

**Smoking:** Refers to the act of inhaling or exhaling the smoke of any lighted or heated tobacco product, as well as the use of electronic smoking devices (e-cigarettes, vapes, etc.).

**Company Premises:** Includes all indoor and outdoor areas owned, leased, or otherwise controlled by {{company_name}}, including parking lots, entrances, walkways, and company vehicles.

Smoking Prohibited Areas

Smoking is strictly prohibited in all indoor areas of {{company_name}} premises, including but not limited to: offices, meeting rooms, corridors, restrooms, stairwells, reception areas, cafeterias, and workshops.

Smoking is also prohibited in all company-owned or leased vehicles.

Smoking is prohibited at all entrances and exits to company buildings.

Specific outdoor designated smoking areas may be established by management as outlined in this policy. In the absence of a designated smoking area, smoking outdoors on company premises is generally prohibited unless otherwise specified.

Designated Smoking Areas

If designated smoking areas are provided, they will be clearly marked and located away from building entrances, ventilation systems, and areas of high foot traffic. Employees choosing to smoke in these areas must ensure proper disposal of cigarette butts in provided receptacles.

Employees are responsible for ensuring the designated smoking areas remain clean and tidy.

Electronic Smoking Devices (E-cigarettes/Vapes)

The use of electronic smoking devices (e-cigarettes, vapes, personal vaporizers, etc.) is subject to the same restrictions as traditional smoking. Their use is prohibited in all areas where traditional smoking is prohibited, including all indoor company premises and company vehicles.

Compliance and Enforcement

All employees are expected to comply with this Smoking Policy. Non-compliance may result in disciplinary action, up to and including termination of employment, in accordance with {{company_name}}'s Disciplinary Policy.

Managers are responsible for ensuring that this policy is communicated to and understood by their teams and for addressing any breaches of the policy.

Visitors and contractors who fail to comply with this policy may be asked to leave the premises.

Review

This policy will be reviewed periodically, at least every {{review_period}} (e.g., annually, biennially), or as required by changes in legislation or company circumstances. Any amendments to this policy will be communicated to all employees.

Employee Acknowledgment

I, {{employee_name}}, acknowledge that I have read, understood, and agree to abide by the terms and conditions of {{company_name}}'s Smoking Policy.

Employee Name: {{employee_name}}

Employee Signature: _______________________

Date: {{date}}

Signature Block

___________________________

{{authorized_signatory_name}}

{{authorized_signatory_title}}

{{company_name}}

Date: {{date}}