Acquisition of Common Shares Documents Request for Due Diligence

{{company_name}}

{{company_address}}

Phone: {{phone}} | Email: {{email}} | Web: {{website}}

Acquisition of Common Shares Documents Request for Due Diligence

Acquisition of Common Shares Documents Request for Due Diligence

{{company_name}} {{company_address}} {{phone}} {{email}} {{website}}

Date: {{date}}

To: {{target_company_name}} {{target_company_address}}

Subject: Document Request for Due Diligence - Acquisition of Common Shares

Dear Sir/Madam,

This letter serves as a formal request for the provision of documents and information as part of our due diligence process concerning the proposed acquisition by {{acquiring_company_name}} of common shares in {{target_company_name}} (hereinafter, the “Target Company”). The information requested herein is essential for our comprehensive review and evaluation of the Target Company’s operations, financial health, legal standing, and overall suitability for the proposed transaction.

We would appreciate it if you could provide the requested documents and information by {{due_diligence_deadline}}. Please organize the documents in a clear and accessible manner, preferably in a secure virtual data room. If any requested document does not exist, please kindly inform us in writing.

I. Corporate and Legal Documents

1. Certified true copies of the Memorandum and Articles of Association (or equivalent constitutional documents) of the Target Company and any amendments thereto.

2. Share registers, including records of all past and present shareholders, share transfers, and share issuances.

3. Minutes of all board of directors’ meetings and shareholder meetings for the past {{number_of_years_corporate}} years.

4. Copies of all material contracts, agreements, and commitments to which the Target Company is a party, including but not limited to, joint venture agreements, partnership agreements, supply agreements, distribution agreements, and customer contracts.

5. All licenses, permits, and regulatory approvals necessary for the Target Company’s operations.

6. Details of any ongoing or threatened litigation, arbitrations, or other legal proceedings.

7. Copies of all intellectual property registrations (trademarks, patents, copyrights) owned or licensed by the Target Company.

II. Financial Documents

1. Audited financial statements (balance sheets, income statements, cash flow statements) for the past {{number_of_years_financial}} fiscal years.

2. Unaudited interim financial statements (e.g., quarterly or monthly) for the current fiscal year.

3. Details of all outstanding debts, loans, credit facilities, and guarantees, including terms and conditions.

4. Tax returns and assessments for the past {{number_of_years_tax}} fiscal years.

5. Schedules of assets and liabilities, including fixed assets, inventory, and accounts receivable/payable.

6. Details of any off-balance sheet arrangements or contingent liabilities.

III. Human Resources Documents

1. Organizational chart of the Target Company.

2. Employee list, including job titles, dates of employment, and salaries/benefits.

3. Copies of all employment contracts, collective bargaining agreements, and HR policies.

4. Details of any employee benefit plans, including pension schemes, provident funds, and health insurance.

5. Information regarding any ongoing or threatened labour disputes, grievances, or discrimination claims.

IV. Asset and Property Documents

1. Schedule of all real estate owned or leased by the Target Company, including title deeds, lease agreements, and property valuations.

2. Schedule of all material movable assets, including vehicles, machinery, and equipment.

3. Details of any encumbrances, charges, or liens on the Target Company’s assets.

V. Environmental, Health, and Safety (EHS) Documents

1. Copies of all environmental permits, licenses, and approvals.

2. Details of any EHS audits, reports, or assessments conducted.

3. Information regarding any past or present EHS non-compliance issues, fines, or penalties.

VI. Miscellaneous

1. Details of any insurance policies held by the Target Company.

2. Information regarding any material customer or supplier contracts.

3. Any other material information relevant to the Target Company’s business, operations, or prospects that may impact the proposed acquisition.

Confidentiality

All information and documents provided in response to this request will be treated with strict confidentiality and used solely for the purpose of our due diligence review. We are happy to execute a Non-Disclosure Agreement if one is not already in place.

Thank you for your prompt attention to this matter. We look forward to your cooperation in providing the requested information.

Sincerely,

{{your_name}}

{{your_title}}

{{acquiring_company_name}}

{{date}}