Preliminary Acceptance of Product for Resale

Company Letterhead

{{company_name}}

{{company_address}}

Phone: {{phone}}

Email: {{email}}

Website: {{website}}

Date

{{date}}

Supplier Information

Supplier Name: {{supplier_name}}

Supplier Address: {{supplier_address}}

Contact Person: {{supplier_contact_person}}

Contact Email: {{supplier_contact_email}}

Product Information

Product Name: {{product_name}}

Product Model/SKU: {{product_model_sku}}

Quantity Received: {{quantity_received}}

Shipment/Delivery Date: {{shipment_delivery_date}}

Purchase Order Number: {{purchase_order_number}}

Preliminary Acceptance Clause

This letter serves as formal notification of {{company_name}}'s preliminary acceptance of the aforementioned product(s) on {{date_of_acceptance}}. This preliminary acceptance is granted subject to a comprehensive inspection period and final acceptance as per the terms and conditions of our agreement dated {{agreement_date}}.

Inspection Period and Conditions

{{company_name}} reserves a period of {{inspection_period_days}} days, commencing from the date of this preliminary acceptance, to conduct a thorough inspection and quality assurance verification of the received product(s). During this period, {{company_name}} will assess the product's compliance with agreed specifications, quality standards, and quantity.

Any discrepancies, defects, or non-conformities identified during this inspection period will be formally communicated to {{supplier_name}} within {{notification_days}} days of their discovery. {{supplier_name}} shall respond to such notifications within {{supplier_response_days}} days with a proposed resolution.

Reporting of Discrepancies (Initial Observations)

During initial receipt and unpackaging, the following non-material discrepancies or observations were noted (if any):

- {{discrepancy_1}}

- {{discrepancy_2}}

These initial observations do not preclude or limit the full inspection rights outlined above.

Final Acceptance and Payment

Final acceptance of the product(s) and the subsequent initiation of payment processing will occur only after the successful completion of the inspection period and the satisfactory resolution of any identified discrepancies, as per the terms of our supply agreement.

In the event that major defects or non-conformities are identified that cannot be remedied to {{company_name}}'s satisfaction, {{company_name}} reserves the right to reject the product(s) and/or terminate the relevant purchase order or agreement, without penalty, as detailed in our existing agreement.

Governing Law

This preliminary acceptance and any matters arising from it shall be governed by and construed in accordance with the laws of {{country_name}}.

Signature Block

Sincerely,

_____________________________

{{authorised_signatory_name}}

{{authorised_signatory_title}}

{{company_name}}