Audit Information Legal Query

Company Letterhead

{{company_name}}

{{company_address}}

Phone: {{phone}}

Email: {{email}}

Website: {{website}}

Date

{{date}}

Recipient Information

To: {{recipient_name}}

{{recipient_title}}

{{recipient_company}}

{{recipient_address}}

Subject

Legal Query: Request for Audit Information - {{subject_matter}}

Introduction and Purpose

Dear {{recipient_name}},

This letter serves as a formal request for information pertinent to an ongoing audit/due diligence exercise concerning {{entity_being_audited/investigated}}. We require your assistance in providing the documents and data specified below, which are crucial for the comprehensive and accurate completion of our review.

Requested Information and Documents

To facilitate our audit/review, please provide the following information and documents for the period spanning from {{start_date}} to {{end_date}}:

1. Copies of all financial statements, including balance sheets, income statements, and cash flow statements.

2. All general ledgers, sub-ledgers, and trial balances.

3. Bank statements and reconciliation reports for all accounts.

4. Details of all outstanding debts, loans, and credit facilities, including terms and conditions.

5. Copies of all significant contracts, agreements, and leases.

6. Information regarding any pending or threatened litigation, claims, or regulatory investigations.

7. Details of any material non-compliance with applicable laws or regulations.

8. Documentation related to internal controls and risk management policies.

9. Any other information deemed material to the financial and operational health of {{entity_being_audited/investigated}}.

Confidentiality and Data Protection

All information provided will be treated with the strictest confidentiality and used solely for the purpose of this audit/review. We adhere to all applicable data protection laws and regulations, including {{relevant_data_protection_act_or_regulation_e.g._POPIA_in_South_Africa,_GDPR_if_applicable}}.

Deadline for Submission

We kindly request that all requested information and documents be submitted by {{submission_deadline}}. Please consolidate all documents electronically, if possible, and send them to {{submission_email_address}} or via a secure portal as agreed upon.

Contact Information

Should you have any questions or require clarification regarding this request, please do not hesitate to contact {{contact_person_name}} at {{contact_person_phone}} or {{contact_person_email}}.

Closing

Thank you for your prompt attention to this important matter. We appreciate your cooperation in ensuring the thoroughness and accuracy of our audit/review.

Sincerely,

{{sender_name}}

{{sender_title}}

{{sender_company}}

Signature

________________________

{{signature}}