Checklist To Rent an Office Space

{{company_name}}

{{company_address}}

Phone: {{phone}} | Email: {{email}} | Web: {{website}}

Checklist To Rent an Office Space

Checklist To Rent an Office Space

{{company_name}}

{{company_address}}

Phone: {{phone}}

Email: {{email}}

Website: {{website}}

Office Space Rental Checklist

Date: {{date}}

Prepared By: {{prepared_by_name}}

Property Address: {{property_address}}

Landlord/Agent: {{landlord_agent_name}}

1. Location and Accessibility

– Proximity to public transport: {{yes_no_public_transport}}

– Accessibility for clients/employees: {{yes_no_client_employee_access}}

– Parking availability (staff & visitors): {{parking_details}}

– Local amenities (banks, restaurants, shops): {{local_amenities_details}}

– Security of the area: {{area_security_level}}

2. Property Specifications

– Total usable area (sqm): {{total_usable_area}}

– Number of offices/workstations: {{number_of_offices}}

– Meeting rooms available: {{number_of_meeting_rooms}}

– Reception area: {{yes_no_reception_area}}

– Kitchen/break room facilities: {{yes_no_kitchen_break_room}}

– Restroom facilities (male/female/disabled): {{restroom_details}}

– HVAC system condition: {{hvac_condition}}

– Natural light and ventilation: {{natural_light_ventilation_details}}

– Electrical outlets and data points: {{electrical_data_points_details}}

3. Rental Terms and Costs

– Monthly rental fee: {{monthly_rental_fee}}

– Lease term duration: {{lease_term_duration}}

– Escalation clause (annual increase %): {{escalation_clause_percentage}}

– Security deposit: {{security_deposit_amount}}

– Utilities included/excluded: {{utilities_details}}

– Operating costs (if separate): {{operating_costs_details}}

– Renovation/fit-out allowance: {{renovation_allowance_details}}

– Notice period for termination: {{notice_period_termination}}

4. Building and Infrastructure

– Building age and condition: {{building_age_condition}}

– Maintenance history: {{maintenance_history_details}}

– Fire safety systems (alarms, sprinklers): {{fire_safety_details}}

– Access control and security systems: {{access_security_details}}

– Internet/network infrastructure: {{internet_network_infrastructure}}

– Generator/backup power: {{yes_no_backup_power}}

– Water supply reliability: {{water_supply_reliability}}

5. Legal and Compliance

– Zoning regulations suitability: {{yes_no_zoning_suitability}}

– Compliance with health and safety standards: {{yes_no_health_safety_compliance}}

– Copy of current lease agreement (sample): {{yes_no_lease_agreement_sample}}

– Landlord’s reputation/references: {{landlord_reputation_references}}

– Any existing disputes or legal issues: {{yes_no_existing_disputes}}

6. Additional Considerations

– Expandability options: {{yes_no_expandability}}

– Customization possibilities for the space: {{yes_no_customization}}

– Availability of signage opportunities: {{yes_no_signage}}

– Insurance requirements: {{insurance_requirements_details}}

– Feedback from current/previous tenants: {{yes_no_tenant_feedback}}

Signatures

___________________________

{{reviewer_name}}

{{reviewer_title}}

Date: {{review_date}}

___________________________

{{property_owner_agent_name}}

{{property_owner_agent_title}}

Date: {{sign_date}}