Due Diligence Request List

Company Letterhead Block

{{company_name}}

{{company_address}}

Phone: {{phone}}

Email: {{email}}

Website: {{website}}

Date and Addressee

Date: {{date}}

Attention: {{addressee_name}}

Title: {{addressee_title}}

Company: {{target_company_name}}

Address: {{target_company_address}}

Subject: Due Diligence Information Request for {{target_company_name}}

Dear {{addressee_name}},

This letter serves as a formal request for information and documents necessary for our due diligence review of {{target_company_name}} in connection with a potential {{transaction_type}} ('the Transaction'). We appreciate your cooperation in providing the requested materials as comprehensively and promptly as possible to facilitate an efficient review process. Please provide all documents in soft copy (PDF format preferred) where possible, organized by the categories below. Access to an online data room is preferred.

The deadline for submission of all requested information is {{submission_deadline_date}}.

1. Corporate and Legal Information

1.1. Certified copies of the Memorandum of Incorporation (MOI), Articles of Association, and any other founding documents.

1.2. Company registration certificate and any amendments.

1.3. Share register, detailing all shareholders, their shareholding percentages, and any encumbrances.

1.4. Board resolutions, minutes of board meetings, and shareholders' meetings for the past {{number_of_years_corporate}} years.

1.5. Organogram of the company and any subsidiary entities.

1.6. List of all material contracts, including customer agreements, supplier agreements, joint venture agreements, and partnership agreements.

1.7. Details of any litigations, claims, or arbitration proceedings (current, pending, or threatened) involving the company.

1.8. Copies of all licenses, permits, and regulatory approvals necessary for the company's operations.

1.9. Information regarding any intellectual property owned or licensed by the company (e.g., trademarks, patents, copyrights).

2. Financial Information

2.1. Audited financial statements (balance sheets, income statements, cash flow statements) for the past {{number_of_years_financial}} fiscal years, along with management accounts for the current financial year to date.

2.2. Detailed breakdown of revenue by product, service, and major customer.

2.3. Aged debtors and creditors listings.

2.4. Details of all existing bank facilities, loans, and other indebtedness, including security arrangements.

2.5. Capital expenditure forecasts and historical data for the past {{number_of_years_capex}} years.

2.6. Projections for the next {{number_of_years_projections}} years, including underlying assumptions.

2.7. Details of any off-balance sheet liabilities or contingent liabilities.

2.8. Tax clearances and details of all taxes paid or payable (CIT, VAT, PAYE, etc.) for the past {{number_of_years_tax}} years.

3. Human Resources and Employee Matters

3.1. Organizational chart with details of departmental structures and key personnel.

3.2. List of all employees, including job title, date of employment, salary, and benefits.

3.3. Copies of all standard employment contracts, staff policies, and employee handbooks.

3.4. Details of any employee share option schemes, bonus programs, or other incentive plans.

3.5. Information on any current or historical labor disputes, union agreements, or unfair dismissal claims.

3.6. Details of all retirement funds, medical aid schemes, and other employee benefits programs.

4. Assets and Property

4.1. Schedule of all material assets, including fixed assets, machinery, and equipment.

4.2. Copies of title deeds or lease agreements for all premises occupied by the company.

4.3. Details of any material leases for equipment or other assets.

4.4. Information regarding any material encumbrances or security interests over the company’s assets.

5. Operational and Commercial Information

5.1. Overview of business operations, including key products/services, production processes, and supply chain management.

5.2. Details of major customers and suppliers, including contract terms and historical relationships.

5.3. Market analysis reports and competitive landscape assessments.

5.4. Overview of IT systems, infrastructure, and data security protocols.

5.5. Details of any material insurance policies held by the company.

6. Environmental, Social, and Governance (ESG)

6.1. Details of any environmental permits, licenses, or compliance certificates.

6.2. Information on any environmental audits, assessments, or incidents.

6.3. Company policies and reports related to social responsibility and community engagement.

6.4. Information on corporate governance practices, including board diversity and independence.

Confidentiality and Disclaimer

All information provided will be treated as strictly confidential and used solely for the purpose of our due diligence review in connection with the potential Transaction. Providing this information does not constitute an offer or agreement, and all discussions remain subject to a definitive agreement being reached.

We reserve the right to request additional information as our review progresses. Please direct all queries and submissions to {{contact_person_name}} at {{contact_person_email}} or {{contact_person_phone}}.

Signature Block

Sincerely,

_____________________________

{{your_name}}

{{your_title}}

{{your_company_name}}