Due Diligence Requisition List

Letterhead

{{company_name}}

{{company_address}}

Phone: {{phone}}

Email: {{email}}

Website: {{website}}

Date and Reference

Date: {{date}}

Our Ref: {{our_reference}}

Your Ref: {{your_reference}}

To Whom It May Concern

Subject: Due Diligence Information Request for {{target_company_name}}

Introduction

This letter serves as a formal request for information and documentation required for our due diligence review of {{target_company_name}} (the “Target Company”). The purpose of this review is to facilitate our evaluation of a potential {{transaction_type}} transaction. We kindly request your cooperation in providing the following documents and information by {{response_date}}.

Corporate and Legal Documentation

1. Certificate of Incorporation/Registration documents for the Target Company and any subsidiaries.

2. Memorandum and Articles of Association (or equivalent constitutional documents).

3. Register of Directors, Shareholders, and Company Secretary.

4. Copies of all material contracts, joint ventures, partnerships, and strategic alliances.

5. Details of all current and historical litigation, arbitration, or regulatory investigations.

6. Licenses, permits, and regulatory approvals essential for the Target Company's operations.

Financial Information

1. Audited financial statements for the past {{number_of_years_financials}} financial years (Income Statement, Balance Sheet, Cash Flow Statement).

2. Management accounts (latest available, e.g., {{latest_month_management_accounts}}).

3. Details of all outstanding debts, loans, credit facilities, and security arrangements.

4. Tax clearance certificates and details of tax compliance for the past {{number_of_years_tax}} years.

5. Details of fixed assets, including valuation reports and depreciation schedules.

Operational and Commercial Information

1. Organisational structure and key management profiles (CVs).

2. Details of material intellectual property, including patents, trademarks, and copyrights.

3. Major customer and supplier contracts, including terms and conditions.

4. Information on human resources, including employment contracts, benefit schemes, and any collective bargaining agreements.

5. Environmental, Social, and Governance (ESG) policies and compliance documentation.

Property and Assets

1. Details of all owned and leased properties, including title deeds, lease agreements, and valuation reports.

2. Schedules of all material movable assets, including plant, machinery, and vehicles.

3. Details of insurance policies covering assets, business interruption, and liabilities.

Miscellaneous

1. Any other information that you deem material to the transaction or that may reasonably be requested during a comprehensive due diligence process.

2. We prefer electronic copies of all documents where possible, organised in a systematic manner. Please advise on the most suitable method for secure information transfer.

Confidentiality

All information provided will be treated with strict confidentiality and used solely for the purpose of our due diligence review, in accordance with the terms of the Non-Disclosure Agreement dated {{nda_date}}.

Conclusion

Thank you for your prompt attention to this request. Should you have any questions or require clarification on any item, please do not hesitate to contact {{contact_person_name}} at {{contact_person_email}} or {{contact_person_phone}}.

Signature Block

Yours faithfully,

___________________________

{{your_name}}

{{your_title}}

{{your_company_name}}