Vendor Risk Assessment

{{company_name}}

{{company_address}}

Phone: {{phone}} | Email: {{email}} | Web: {{website}}

Vendor Risk Assessment

Vendor Risk Assessment

1. Vendor Information

Vendor Legal Name: {{vendor_legal_name}}

Trading Name (if different): {{vendor_trading_name}}

Vendor Registration Number: {{vendor_registration_number}}

Physical Address: {{vendor_address}}

Contact Person Name: {{vendor_contact_person}}

Contact Person Title: {{vendor_contact_title}}

Contact Person Email: {{vendor_contact_email}}

Contact Person Phone: {{vendor_contact_phone}}

Website: {{vendor_website}}

Nature of Business: {{vendor_business_type}}

Services/Products Provided: {{vendor_services_products}}

Date Assessed: {{assessment_date}}

Assessed By: {{assessor_name}}

2. Financial Stability Assessment

Provide up-to-date financial statements for the last three (3) fiscal years (e.g., Audited Financial Statements, Management Accounts).

Please provide a letter from your bank confirming your financial standing.

Overall Financial Health (e.g., profitable, break-even, loss-making): {{financial_health_summary}}

Key Financial Ratios (e.g., Debt-to-Equity, Current Ratio): {{financial_ratios}}

Any pending litigation or judgments that could impact financial stability? (Yes/No) If yes, provide details: {{litigation_details}}

Has the vendor declared bankruptcy or insolvency in the last five years? (Yes/No) If yes, provide details: {{bankruptcy_details}}

3. Operational & Security Assessment

Describe the vendor’s operational capacity and infrastructure: {{operational_capacity}}

Does the vendor have a business continuity plan (BCP) and disaster recovery plan (DRP) in place? (Yes/No) If yes, provide a summary: {{bcp_drp_summary}}

Data Protection Measures: Describe how vendor handles sensitive data and compliance with data protection laws (e.g., POPIA, GDPR, NDPR): {{data_protection_measures}}

Information Security Certifications (e.g., ISO 27001): {{security_certifications}}

Cybersecurity framework followed (e.g., NIST, COBIT): {{cybersecurity_framework}}

Previous security breaches or incidents (If yes, provide details): {{security_breaches_details}}

4. Legal & Compliance Assessment

Does the vendor comply with all applicable laws and regulations in their operating jurisdiction? (Yes/No) Provide details: {{compliance_details}}

Provide copies of relevant licenses and permits: {{licenses_permits}}

Has the vendor or any of its principals been subject to any regulatory sanctions or penalties? (Yes/No) If yes, provide details: {{regulatory_sanctions_details}}

Does the vendor have an anti-bribery and corruption policy? (Yes/No) If yes, provide a summary: {{anti_bribery_policy_summary}}

5. Reputational Assessment

Provide at least three (3) professional references from current or past clients (company name, contact person, email, phone): {{references}}

Are there any adverse media reports or public complaints against the vendor? (Yes/No) If yes, provide details: {{adverse_media_details}}

Vendor’s social responsibility and sustainability practices: {{csr_sustainability_practices}}

6. Contractual & Service Level Assessment

Describe the proposed or existing service level agreements (SLAs): {{sla_details}}

What are the vendor’s typical contract terms and conditions? {{contractual_terms}}

What is the vendor’s approach to dispute resolution? {{dispute_resolution}}

7. Overall Risk Rating & Recommendation

After reviewing all the provided information, assign an overall risk rating (e.g., Low, Medium, High, Critical): {{overall_risk_rating}}

Justification for the risk rating: {{risk_rating_justification}}

Recommendations for risk mitigation: {{risk_mitigation_recommendations}}

Does the vendor meet the organization's requirements and standards? (Yes/No): {{meets_requirements}}

Further actions required (if any): {{further_actions}}

Recommendation (Approve/Conditional Approve/Reject): {{assessment_recommendation}}

Signature Block

___________________________

Assessor Name: {{assessor_name}}

Title: {{assessor_title}}

Date: {{signature_date}}

___________________________

Reviewer Name: {{reviewer_name}}

Title: {{reviewer_title}}

Date: {{review_date}}