Apology for Missing Appointment

Company Letterhead

{{company_name}}

{{company_address}}

Phone: {{phone}}

Email: {{email}}

Website: {{website}}

Date

{{date}}

Recipient Information

{{recipient_name}}

{{recipient_title}}

{{recipient_organization}}

{{recipient_address}}

Subject

Subject: Apology for Missed Appointment on {{original_appointment_date}}

Salutation

Dear {{recipient_name}},

Body of Apology

Please accept my sincerest apologies for missing our scheduled appointment on {{original_appointment_date}} at {{original_appointment_time}}. I understand the inconvenience this may have caused and I deeply regret any disruption to your schedule.

The reason for my absence was {{reason_for_absence}}. This was an unforeseen circumstance, and I should have communicated this to you sooner. I take full responsibility for the oversight and lack of prior notification.

Proposed Resolution/Rescheduling

I am keen to reschedule our meeting at your earliest convenience. Please let me know what time and date works best for you. I am available on {{proposed_reschedule_date_1}} at {{proposed_reschedule_time_1}} or {{proposed_reschedule_date_2}} at {{proposed_reschedule_time_2}}. Alternatively, please suggest a time that suits your schedule.

I assure you that this lapse in communication and attendance will not be repeated.

Closing

Thank you for your understanding and consideration.

Signature Block

Sincerely,

{{employee_name}}

{{employee_title}}

{{employee_id_number}}