Apology Regarding Inability to Submit Tender

COMPANY LETTERHEAD

{{company_name}} {{company_address}} Tel: {{phone}} Email: {{email}} Website: {{website}}

DATE

{{date}}

ADDRESSEE DETAILS

{{tender_issuer_name}}

{{tender_issuer_address}}

SUBJECT

APOLOGY REGARDING INABILITY TO SUBMIT TENDER FOR {{tender_project_name}} (TENDER REF: {{tender_reference_number}})

SALUTATION

Dear {{contact_person_name}},

BODY OF LETTER

We are writing to formally express our apologies regarding our inability to submit a tender for the {{tender_project_name}} project, as referenced by Tender Reference Number {{tender_reference_number}}.

After careful consideration and review of the tender documentation, we have concluded that, due to {{reason_for_withdrawal}}, we are unable to submit a comprehensive and competitive bid at this time.

We deeply regret any inconvenience this may cause and appreciate you providing us with the opportunity to consider this project. We value our relationship with {{tender_issuer_name}} and hope to have the opportunity to collaborate on future projects that better align with our current capabilities and resources.

We wish you a successful tender process and look forward to potential future engagements.

CLOSING

Yours faithfully,

SIGNATURE BLOCK

{{signature}}

{{sender_name}}

{{sender_title}}