{{company_name}}
{{company_address}}
Phone: {{phone}} | Email: {{email}} | Web: {{website}}
Employee Information
| Field | Detail |
|---|---|
| Name | {{employee_name}} |
| Position | {{position}} |
| Department | {{department}} |
| Start Date | {{start_date}} |
| Last Day | {{last_day}} |
| Reason for Leaving | {{reason}} |
Reasons for Departure
- Better compensation elsewhere
- Career growth opportunity
- Work-life balance
- Relationship with manager
- Company culture
- Job content or scope
- Relocation
- Personal or family reasons
- Other
Rating Your Experience
| Area | 1 (Poor) | 2 | 3 | 4 | 5 (Excellent) |
|---|---|---|---|---|---|
| Onboarding & training | |||||
| Compensation & benefits | |||||
| Career development opportunities | |||||
| Quality of management | |||||
| Team collaboration | |||||
| Tools & resources | |||||
| Company culture |
Open Feedback
What did you enjoy most about working at {{company_name}}?
What could we improve to retain talent like you?
Would you recommend {{company_name}} as an employer? Why or why not?
Acknowledgement & Signatures
By signing below, both parties confirm they have read, understood, and agreed to the terms of this document.
Grounds & Effective Date
| Field | Value |
|---|---|
| Employee | {{employee_name}} ({{employee_id}}) |
| Role | {{job_title}}, {{department}} |
| Last Working Day | {{effective_date}} |
| Notice Period | As per employment contract |
| Reason Category | Resignation / Mutual / Redundancy / Cause |
| Issuing Manager | {{manager_name}} |
Final Settlement
| Item | Amount / Status |
|---|---|
| Salary up to Last Working Day | |
| Accrued and Unused Leave | |
| Pro-rated Bonus (if applicable) | |
| End-of-Service / Gratuity | |
| Outstanding Loans / Advances | |
| Net Final Payment |
Exit Checklist
Continuing Obligations
- Confidentiality obligations as set out in the employment contract continue indefinitely.
- Any non-solicitation and non-compete clauses remain enforceable as agreed.
- Intellectual property assignments remain in full force.
- The Employee will not represent themselves as acting on behalf of the Company after the last working day.
Right of Appeal
Where this letter relates to a termination for cause, the Employee may submit a written appeal within seven (7) calendar days to the Head of HR. The appeal will be reviewed in line with the Company's grievance and disciplinary policy.
Acknowledgement
Document Control
| Field | Value |
|---|---|
| Document Owner | Human Resources — {{company_name}} |
| Category | Termination |
| Version | 1.0 |
| Effective Date | {{date}} |
| Next Review | Annually from effective date |
| Approved By | {{manager_name}} |
| Classification | Internal — Confidential |
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