Commendation and Refusal of Request for Raise

Company Letterhead

{{company_name}}

{{company_address}}

Phone: {{phone}}

Email: {{email}}

Website: {{website}}

Date and Employee Information

{{current_date}}

{{employee_name}}

{{employee_address}}

{{employee_id}}

Subject

Subject: Commendation for Performance and Response to Salary Review Request

Introduction

Dear {{employee_name}},

We are writing to acknowledge your recent request for a salary review and to formally commend you for your outstanding contributions to {{company_name}}.

Commendation for Performance

Over the past {{number_of_months_or_years}} months/years, your performance in the role of {{job_title}} has been consistently exemplary. Specifically, your efforts in {{specific_achievement_1}} and {{specific_achievement_2}} have significantly contributed to {{company_name}}'s success. Your dedication, proactive approach, and commitment to excellence are highly valued and have not gone unnoticed by the management team.

Response to Salary Review Request

Regarding your request for a salary increase, the company has carefully reviewed your performance, market benchmarks, and current budgetary constraints. While your performance continues to be exceptional, we regret to inform you that we are unable to approve a salary increase at this time.

This decision is based on {{reason_for_refusal_e.g., current_budgetary_limitations, recent_company_performance, market_conditions for your role}}. We understand that this news may be disappointing, and we want to assure you that this does not reflect a lack of appreciation for your invaluable contributions.

Future Review and Support

We are committed to supporting your professional growth and development within {{company_name}}. We will revisit your salary and overall compensation package in our next review cycle on or around {{next_review_date}}. In the interim, we encourage you to continue discussions with your direct manager, {{manager_name}}, about your career trajectory and opportunities for advancement.

We can also explore other forms of recognition, such as {{non_monetary_recognition_options_e.g., professional_development_courses, expanded_responsibilities, mentorship_opportunities}}.

Conclusion

Thank you once again for your continued hard work, dedication, and significant contributions to {{company_name}}. We look forward to your continued success with us.

Signature Block

Sincerely,

________________________

{{sender_name}}

{{sender_title}}

{{company_name}}