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{{company_name}}

{{company_address}}

Phone: {{phone}} | Email: {{email}} | Web: {{website}}

Pasted text (4)(12)

Pasted text (4)(12)

Subject: Formal Warning for {{reason_for_warning}}

Dear {{employee_name}},

Date of Incident/Observation

This letter formally addresses concerns regarding your conduct/performance on or around {{date_of_incident}} (or commencing {{start_date_of_period}} and continuing to {{end_date_of_period}}). Specifically, this relates to:

• {{description_of_incident_or_performance_issue}}

Previous Discussions

We wish to remind you that this matter was previously discussed with you on {{date_of_previous_discussion}} (and {{date_of_second_previous_discussion}} if applicable) during which the expectations for improvement were clearly communicated. Following these discussions, it was agreed that {{agreed_actions_from_previous_discussions}}. Unfortunately, these improvements have not been sustained/met.

Impact of Conduct/Performance

Your actions/performance have had the following negative impact on the company/team/colleagues:

• {{impact_details}}

Expectations for Improvement

To rectify this situation, we expect the following immediate and sustained improvements:

• {{specific_expected_improvements}}

• {{measurable_outcomes}}

• {{timeline_for_improvement}}

Support and Resources

The company is committed to supporting its employees. As such, we offer the following resources/support to assist you in meeting these expectations:

• {{available_support_or_training}}

• You are encouraged to discuss any challenges you face in meeting these expectations with your line manager, {{manager_name}}.

Consequences of Non-Compliance

Failure to demonstrate the required improvements within the stipulated timeframe, or any recurrence of similar misconduct/performance issues, will lead to further disciplinary action, up to and including termination of your employment.

Employee Acknowledgment

Please sign and date this letter to acknowledge that you have received and understood its contents. Your signature does not necessarily signify agreement with the content, merely receipt and understanding. A copy of this letter will be placed in your personnel file.

Signature Block

Sincerely,

{{manager_name}}

{{manager_title}}

_________________________

Employee Signature

_________________________

Date