Awarding Contract Letter

{{company_name}}

{{company_address}}

Phone: {{phone}} | Email: {{email}} | Web: {{website}}

Awarding Contract Letter

Awarding Contract Letter

{{company_name}}

{{company_address}}

Phone: {{phone}}

Email: {{email}}

Website: {{website}}

Date:

{{date}}

To:

{{recipient_company_name}}

{{recipient_address}}

Subject: Letter of Award for {{project_name}} Tender No. {{tender_number}}

Dear {{contact_person_name}},

We are pleased to inform you that your bid for the {{project_name}} tender, Tender Number {{tender_number}}, submitted on {{submission_date}}, has been successful.

Contract Award

We hereby officially award the contract for {{brief_description_of_services_or_goods}} to {{recipient_company_name}}, in accordance with the terms and conditions outlined in the tender documents and your submitted proposal.

The total contract value awarded is {{currency}} {{contract_value}} ({{contract_value_in_words}}).

Next Steps

To formalise this award, we require you to:

1. Sign and return the enclosed duplicate copy of this letter as acceptance of the contract award within {{number_of_days}} business days from the date of this letter.

2. Attend a contract signing meeting at our offices on {{meeting_date}} at {{meeting_time}} to execute the full contract agreement.

3. Provide the required performance guarantee/security, as stipulated in the tender documents, within {{number_of_days}} days of the contract signing.

Contract Commencement

The contract will officially commence upon the signing of the formal contract agreement and the fulfillment of all pre-commencement conditions, including the provision of the performance guarantee.

Contact Person

Should you have any queries regarding this award or the next steps, please do not hesitate to contact {{our_contact_person_name}} at {{our_contact_person_phone}} or {{our_contact_person_email}}.

Conclusion

We look forward to a successful collaboration on the {{project_name}} project and anticipate a productive working relationship.

Sincerely,

Signature Block

_____________________________

{{your_name}}

{{your_title}}

{{company_name}}