Board Resolution Approving the Award of a Contract

Company Letterhead

{{company_name}}

{{company_address}}

Phone: {{phone}}

Email: {{email}}

Website: {{website}}

BOARD RESOLUTION APPROVING THE AWARD OF A CONTRACT

Date: {{date}}

Meeting Type: Board of Directors Meeting

Location: {{meeting_location}}

RESOLUTION NO. {{resolution_number}}

WHEREAS, in accordance with the company's procurement policy, the Board of Directors initiated a tender process for the provision of {{goods_or_services_description}} (hereinafter referred to as 'the Project');

WHEREAS, a comprehensive evaluation of proposals received from various bidders was conducted by the {{evaluation_committee_name}} Committee, as detailed in the Tender Evaluation Report dated {{evaluation_report_date}};

WHEREAS, after careful consideration of the Tender Evaluation Report and the recommendations therein, the Board has identified {{successful_bidder_name}} as the most suitable and responsive bidder.

NOW, THEREFORE, BE IT RESOLVED AS FOLLOWS:

1. That the Board of Directors hereby approves the award of the contract for the provision of {{goods_or_services_description}} to {{successful_bidder_name}} (Registration Number: {{successful_bidder_registration_number}}) of {{successful_bidder_address}}.

2. That the terms and conditions of the contract, as outlined in the draft contract agreement presented to the Board, are hereby approved, subject to any minor amendments deemed necessary by the Legal Department.

3. That the total contract value shall not exceed {{currency}} {{contract_amount}} ({{contract_amount_in_words}}).

4. That {{authorised_signatory_name}} and {{second_authorised_signatory_name}}, in their capacities as {{authorised_signatory_title}} and {{second_authorised_signatory_title}} respectively, be and are hereby authorised to execute all necessary documents and agreements to give effect to this resolution, including but not limited to the formal contract with {{successful_bidder_name}}.

5. That this resolution be recorded in the minutes of this meeting and filed with the company's official records.

CERTIFICATION

I, {{secretary_name}}, being the duly appointed Secretary of {{company_name}}, do hereby certify that the foregoing is a true and accurate copy of a resolution duly adopted by the Board of Directors at a meeting validly held on {{date}}, at which a quorum was present and voting throughout.

Signature Block

_____________________________

Signature

{{secretary_name}}

Company Secretary

Date: _______________

_____________________________

Signature

{{chairperson_name}}

Chairperson of the Board

Date: _______________