Notice to Cancel Entire Order

Company Letterhead

{{company_name}}

{{company_address}}

Phone: {{phone}} | Email: {{email}}

{{website}}

Date and Reference

Date: {{date}}

Our Reference: {{our_reference_number}}

Supplier Details

Supplier Name: {{supplier_name}}

Supplier Address: {{supplier_address}}

Attention: {{supplier_contact_person}}

Subject

NOTICE OF CANCELLATION OF ENTIRE ORDER - Purchase Order Number: {{purchase_order_number}}

Introduction

Dear {{supplier_contact_person}},

This letter serves as formal notification of the cancellation of our entire order placed under Purchase Order Number: {{purchase_order_number}}, issued on {{original_order_date}}.

Reason for Cancellation

The reason for this cancellation is: {{reason_for_cancellation}}.

Specifically, we refer to [Optional: provide specific details, e.g., 'the change in our project scope for which these items were intended' or 'the unforeseen budget revision affecting this procurement'].

Impact and Actions Required

We request that you immediately cease all work, manufacturing, and procurement activities related to this Purchase Order {{purchase_order_number}}.

Please confirm receipt of this cancellation notice and provide details of any cancellation charges, if applicable, by {{response_due_date}}. We expect a detailed breakdown of any incurred costs up to the point of your receipt of this notice.

Any deposits or advance payments made in relation to this order, amounting to {{amount_paid}}, should be refunded to our account within {{refund_days}} days. Our banking details are: {{bank_name}}, Account Name: {{company_name}}, Account Number: {{bank_account_number}}, Branch Code: {{branch_code}}.

Future Dealings

We regret any inconvenience this cancellation may cause and look forward to the possibility of future engagements under different circumstances.

We appreciate your understanding in this matter.

Sincerely

{{your_name}}

{{your_title}}

{{company_name}}

Signature Block

_____________________________

Signature

Date: _______________________