Request for Quotation (RFQ)

Company Letterhead

{{company_name}}

{{company_address}}

Phone: {{phone}}

Email: {{email}}

Website: {{website}}

Date & Reference

Date: {{date}}

RFQ Number: {{rfq_number}}

To Whom It May Concern

Attention: {{supplier_contact_person}}

Supplier Name: {{supplier_name}}

Supplier Address: {{supplier_address}}

Subject: Request for Quotation for {{goods_or_services_description}}

{{company_name}} is inviting qualified suppliers to submit quotations for the provision of {{goods_or_services_description}} as detailed in this document. We anticipate a strong and competitive response to this Request for Quotation (RFQ).

1. Scope of Work/Supply

The scope of work/supply includes, but is not limited to, the following:

- {{item_1_description}} (Quantity: {{item_1_quantity}}, Specifications: {{item_1_specifications}})

- {{item_2_description}} (Quantity: {{item_2_quantity}}, Specifications: {{item_2_specifications}})

- Duration of service/delivery period: {{delivery_period}}

2. General Conditions

2.1. All prices must be quoted in {{currency}} and be inclusive/exclusive of VAT as specified.

2.2. Quotations must be valid for a minimum of {{validity_days}} days from the closing date.

2.3. {{company_name}} reserves the right to accept or reject any quotation in whole or in part.

2.4. Payment terms: {{payment_terms}}.

2.5. Delivery Point: {{delivery_point}}.

3. Submission Requirements

Suppliers are required to submit their quotations including:

- A detailed breakdown of costs per item/service.

- Your company profile and registration documents.

- Proof of relevant experience or past performance (e.g., {{references}}).

- Confirmation of ability to meet the specified delivery/service schedule.

4. Key Dates

4.1. RFQ Issue Date: {{rfq_issue_date}}

4.2. Deadline for Questions: {{questions_deadline_date}}

4.3. Quotation Submission Deadline: {{submission_deadline_date}} at {{submission_deadline_time}} ({{timezone}}).

5. Contact Person for Enquiries

For any clarifications regarding this RFQ, please contact:

Name: {{contact_person_name}}

Email: {{contact_person_email}}

Phone: {{contact_person_phone}}

6. Submission of Quotations

Please submit your quotation via email to {{submission_email_address}} or hand-deliver to {{submission_physical_address}} by the deadline specified in section 4.3.

Clearly mark your submission with 'RFQ Number: {{rfq_number}} - {{goods_or_services_description}}'.

Signature Block

Sincerely,

_____________________________

{{authorised_signatory_name}}

{{authorised_signatory_title}}

{{company_name}}