Preliminary Acceptance of Product for Resale

Company Letterhead

{{company_name}}

{{company_address}}

Phone: {{company_phone}}

Email: {{company_email}}

Website: {{company_website}}

Date and Reference

Date: {{current_date}}

Our Reference: {{our_reference_number}}

Supplier Reference: {{supplier_reference_number}}

Supplier Information

Supplier Name: {{supplier_name}}

Supplier Address: {{supplier_address}}

Contact Person: {{supplier_contact_person}}

Contact Email: {{supplier_contact_email}}

Product Shipment Details

Shipment Number: {{shipment_number}}

Date of Shipment: {{shipment_date}}

Carrier: {{carrier_name}}

Tracking Number: {{tracking_number}}

Preliminary Acceptance Clause

This document serves as a preliminary acceptance of the products listed below, received from {{supplier_name}} on {{delivery_date}}. This preliminary acceptance is subject to a full and thorough quality inspection and quantity verification to be completed within {{inspection_period}} working days from the date of this document. It does not constitute final acceptance or approval for payment.

Products Received

We acknowledge receipt of the following products:

| Product Name/Description | Part Number/SKU | Quantity Received | Unit of Measure | Condition upon Arrival |

|--------------------------|-------------------|-------------------|-----------------|------------------------|

| {{product_1_name}} | {{product_1_sku}} | {{product_1_qty}} | {{product_1_uom}} | {{product_1_condition}}|

| {{product_2_name}} | {{product_2_sku}} | {{product_2_qty}} | {{product_2_uom}} | {{product_2_condition}}|

| {{product_3_name}} | {{product_3_sku}} | {{product_3_qty}} | {{product_3_uom}} | {{product_3_condition}}|

*(Add additional rows as needed)*

Any visible damage or discrepancy noted at the time of delivery has been documented on the carrier's delivery note and is highlighted in the 'Condition upon Arrival' column.

Conditions of Preliminary Acceptance

1. All received items are subject to a detailed internal quality inspection for adherence to specifications, absence of defects, and compliance with agreed quality standards.

2. A full count and reconciliation against the purchase order {{purchase_order_number}} will be performed.

3. Discrepancies in quantity, quality issues, or non-conformance with specifications发现 during the inspection period will be reported to {{supplier_name}} within {{notification_period}} working days of their discovery.

4. Final acceptance and subsequent payment will only occur upon satisfactory completion of all internal checks and resolution of any identified issues.

Next Steps

Following the preliminary acceptance, our team will proceed with the detailed inspection. We will notify you of any concerns or if formal rejection of any part of the shipment is necessary. We anticipate providing final acceptance or a comprehensive report of issues by {{estimated_final_acceptance_date}}.

Contact Person for Inspection Queries

For any questions regarding the inspection or this preliminary acceptance, please contact:

Name: {{inspector_name}}

Title: {{inspector_title}}

Email: {{inspector_email}}

Phone: {{inspector_phone}}

Signature Block

Sincerely,

_____________________________

{{your_name}}

{{your_title}}

For and on behalf of {{company_name}}

Date: {{signature_date}}