Request for Payment of Unearned Discounts

{{company_name}}

{{company_address}}

Phone: {{phone}} | Email: {{email}} | Web: {{website}}

Request for Payment of Unearned Discounts

Request for Payment of Unearned Discounts

{{company_name}} {{company_address}} Phone: {{phone}} Email: {{email}} Website: {{website}}

DATE: {{date}}

Ref: {{reference_number}}

TO: {{customer_company_name}} {{customer_company_address}}

SUBJECT: Request for Payment of Unearned Discounts – Invoice No. {{original_invoice_number}}

Dear {{contact_person_name}},

This letter serves as a formal request for the payment of unearned discounts totaling {{currency}} {{amount}} ({{amount_in_words}}) that were previously applied to goods/services supplied under Invoice No. {{original_invoice_number}} dated {{original_invoice_date}}.

DETAILS OF UNEARNED DISCOUNT

The discount of {{percentage_discount}}% ({{currency}} {{discount_amount}}) was granted on the understanding that specific terms and conditions would be met. These terms, as outlined in our agreement dated {{agreement_date}} (or purchase order {{purchase_order_number}}), related to {{specific_terms_not_met, e.g., 'achieving a minimum purchase volume of X units within the period Y', or 'payment within Z days'}}.

Upon review of our records for the period {{start_date}} to {{end_date}}, we have determined that the agreed-upon conditions for earning the discount were not fulfilled. Specifically, {{explain_how_conditions_were_not_met, e.g., 'your total purchases amounted to A units, falling short of the required X units', or 'payment was received on DD/MM/YYYY, exceeding the agreed Z days timeframe'}}.

AMOUNT DUE

Consequently, the previously deducted discount of {{currency}} {{amount}} is now due and payable. An adjusted statement/invoice, with an updated due date of {{new_due_date}}, is attached for your records and immediate attention.

PAYMENT INSTRUCTIONS

Please remit the full amount of {{currency}} {{amount}} by {{new_due_date}}.

Payment can be made via {{payment_method, e.g., 'EFT to the following bank account'}}:

Bank Name: {{bank_name}}

Account Name: {{account_name}}

Account Number: {{account_number}}

Branch Code: {{branch_code}}

SWIFT/BIC Code: {{swift_code}} (for international payments, if applicable)

Kindly ensure that {{reference_number}} is quoted as the payment reference.

CONTACT INFORMATION

Should you require any further clarification or wish to discuss this matter, please do not hesitate to contact {{your_name}} at {{your_phone_number}} or {{your_email_address}}.

CONCLUSION

We value your business and look forward to your prompt resolution of this outstanding amount.

Sincerely,

SIGNATURE BLOCK

_________________________

{{your_name}}

{{your_title}}

{{company_name}}