Request for Verification of Receivable During Audit

Company Letterhead

{{company_name}}

{{company_address}}

Phone: {{phone}}

Email: {{email}}

Website: {{website}}

Date

{{date}}

Recipient Details

{{customer_name}}

{{customer_address}}

Attention: Accounts Department

Subject: Request for Confirmation of Account Balance – Our Client: {{client_company_name}}

Dear Sir/Madam,

We are currently conducting an independent audit of the financial statements of {{client_company_name}} for the period ended {{financial_period_end_date}}. In connection with this audit, we are seeking to confirm the accuracy of their trade receivable balances.

Our client's records indicate that as of {{date_of_balance}}, your company owed them an amount of {{currency}} {{balance_amount}} ({{balance_amount_words}}).

Account Details to Verify

Please review your records and confirm directly to us (not to {{client_company_name}}) whether the aforementioned balance of {{currency}} {{balance_amount}} correctly reflects the amount due to {{client_company_name}} from your company as at {{date_of_balance}}.

Additionally, please provide details of any amounts that your company believes were due to {{client_company_name}} and confirm if there are any discrepancies, disputes, or unrecorded transactions that would affect this balance. We have attached a statement of account as per our client's records for your reference, showing transactions from {{start_date}} to {{end_date}}.

Instructions for Confirmation

Kindly complete the attached confirmation form or reply directly to us on your company letterhead, confirming the balance or detailing any discrepancies. Your prompt response is essential for the timely completion of our audit.

Please return your confirmation to us via email at {{auditor_email}} or by post to {{auditor_address}} by {{response_due_date}}. A stamped, self-addressed envelope has been enclosed for your convenience if responding by post.

Confidentiality

This request is solely for audit purposes, and the information you provide will be treated with strict confidentiality. It will not be disclosed to third parties without your express consent, except as required by law or professional standards.

Contact Information

Should you have any questions or require further clarification, please do not hesitate to contact {{auditor_name}} at {{auditor_phone}} or {{auditor_email}}.

Closing

We appreciate your cooperation in this matter.

Signature Block

Sincerely,

_________________________

{{auditor_name}}

{{auditor_firm_name}}

{{auditor_title}}