Response to Invoice Received after Payment

Company Letterhead

{{company_name}}

{{company_address}}

Phone: {{phone}}

Email: {{email}}

Website: {{website}}

Date and Reference

Date: {{date}}

Our Ref: {{our_reference_number}}

Your Ref: {{invoice_reference_number}}

Recipient Details

{{supplier_company_name}}

{{supplier_company_address}}

Attention: {{supplier_contact_person}}

Subject

Subject: Response to Invoice No. {{invoice_number}} - Payment Already Effected

Body of Communication

Dear {{supplier_contact_person}},

We are writing in response to your Invoice No. {{invoice_number}}, dated {{invoice_date}}, for the amount of {{invoice_currency}} {{invoice_amount}}.

Confirmation of Prior Payment

We wish to inform you that payment for the goods/services associated with this invoice was already effected on {{payment_date}}. The payment was made via {{payment_method}} (e.g., EFT, bank transfer, cheque) with the transaction/reference number: {{payment_transaction_number}}.

The amount paid was {{payment_currency}} {{payment_amount}}. We believe this payment covers the entirety of the outstanding amount for the aforementioned goods/services.

Call to Action

We kindly request that you review your records and confirm receipt of this payment. Should there be any discrepancy or if you require further information or documentation from our side, please do not hesitate to contact us at your earliest convenience.

Closing

Thank you for your attention to this matter.

Signature Block

Sincerely,

{{your_name}}

{{your_title}}

{{company_name}}